Facilities Admin

JLL supports the Whole You, personally and professionally.
Facility Admin
Work Dynamics - Integrated Facilities Management
Provide administrative support for daily facility operations, focusing on soft services such as housekeeping, waste management, pest control, and office space coordination.
Manage facility-related documentation including service contracts, vendor records, maintenance logs, and compliance reports.
Coordinate with vendors and service providers to ensure timely delivery of soft services and adherence to service level agreements (SLAs).
Handle facility helpdesk requests, ensuring prompt response and resolution of soft service issues.
Assist in organizing site events, employee welfare programs, and visitor arrangements in coordination with HR and EHS teams.
Support procurement activities including raising purchase requests, tracking deliveries, and processing invoices for soft service-related items.
Maintain inventory of office supplies, cleaning materials, and other consumables required for facility operations.
Schedule and document regular inspections of soft service areas to ensure cleanliness, safety, and compliance with internal standards.
Collaborate with internal departments to support space planning, office moves, and meeting room setups.
Assist in preparing reports and presentations related to soft service performance, vendor evaluations, and budget tracking.
Job RequirementsDiploma in Business Administration, Facilities Management, or a related field.
Minimum 2-3 years of experience in an administrative or coordination role within facilities or operations, preferably in a cleanroom or high-tech manufacturing environment.
Strong organizational and multitasking skills with attention to detail.
Good communication and interpersonal skills for vendor and stakeholder coordination.
Proficiency in Microsoft Office Suite.
Familiarity with soft services operations and basic procurement processes.
Understanding of cleanroom protocols, ISO standards, and EHS guidelines is an advantage.
Personalized benefits that support personal well-being and growth:
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.
About JLL
- We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.
Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.
Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.