Senior Administrative Executive

3 days ago

Singapore EXCELLENCE NEW ENERGY (SINGAPORE) PTE. LTD. Full time

**Job Title**:Senior Administrative Executive

**Location**:Tuas

**Employment Type**:Full-Time

**Job Summary**:
The Senior Administrative Executive is responsible for overseeing daily office operations and providing high-level administrative support to ensure efficiency and smooth workflow. This role requires excellent organizational skills, attention to detail, and the ability to manage multiple priorities independently.

**Key Responsibilities**:
**1. Office & Administrative Management**
- Oversee and coordinate general office operations including supplies, equipment, and vendor management.
- Maintain proper filing systems (physical and digital) and ensure document confidentiality.
- Ensure office maintenance and cleanliness by coordinating with relevant service providers.
- Oversee Security Guard team, Office Cleaner and Company Transport service providers.
- Any ad-hoc duties as assigned by Plant Manager.

**2. Executive & Team Support**
- Provide administrative support to senior management (i.e. Plant Manager, Deputy Plant Manager), including calendar management, travel arrangements, and meeting coordination, translation from English to Chinese.
- Assist with the preparation of reports, presentations, and internal communications.
- Provide secretarial support for meetings, including scheduling, preparation of venue, taking minutes of meeting in both English and Mandarin, ensuring follow up of action items and discussions.
- Provide administrative and organisational support for company events and activities.
- Purchase of fruits and praying items for fortnightly praying session.

**3. Procurement & Inventory Control**
- Monitor and manage office supplies and place orders as needed.
- Track and maintain records of fixed assets and office inventory.

**4. Factory Compliance Support**
- Handle and follow-up with communications and submissions with Government agencies such as **JTC/MOM/URA/BCA/SCDF/NEA**, etc.

**Requirements**:

- Diploma or Degree in Business Administration or relevant discipline.
- Minimum 3-5 years of administrative experience, preferably in a senior or supervisory capacity.
- Strong proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
- Good command of written and spoken English and **Mandarin**to communicate with Chinese associates.
- Strong organizational, time management, and problem-solving skills.
- Able to work independently with mínimal supervision and handle confidential matters discreetly.
- Able to start work immediately is an advantage.
- Working Hours**:5.5 days**. Monday to Friday: 8.30am - 5.30pm; Saturday: 8.30am - 12.30pm (WFH, as required).
- Willing to work in Tuas. Company transport provided at Jurong East MRT.

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