Administrative Executive

7 days ago


Singapore Ang Mo Kio- Thye Hua Kwan Hospital Full time

Join to apply for the Administrative Executive (Home Healthcare Team) role at Ang Mo Kio- Thye Hua Kwan Hospital

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Join to apply for the Administrative Executive (Home Healthcare Team) role at Ang Mo Kio- Thye Hua Kwan Hospital

Job Purpose
To perform full range of administrative functions and support head of department and the various teams (under the department) for smooth running of the Home Healthcare Team.

Job Purpose
To perform full range of administrative functions and support head of department and the various teams (under the department) for smooth running of the Home Healthcare Team.
Responsibilities
Specific:

  • Be responsible for maintaining a systematic means of archiving paper and electronic documents and files.
  • Manage HHT inventory with admin assistant (including consumables, assets and stationery).
  • Project and adjust consumable par levels in accordance to patient load.
  • Be responsible for monitoring and validating utilization charging compliance.
  • Manage payment & purchase requests in accordance with the required timeline.
  • Assist management in projecting, managing and monitoring annual budget.
  • Liaise with other HODs and staff on general administrative matters in relation to supervisor's area of work.
  • Record, update and follow-up on staff personal data and issues.
  • Handle electronic submission of statistics to relevant authorities/ institutions.
  • Assist to oversee Coordinators' proper compliance to SOP.
  • Carry out data analysis and reporting for better understanding of department performance.
General
  • Report and follow-up, until resolved, any repairs or service of equipment malfunction and environmental defects.
  • Handle day-to-day operations of the department.
  • Participate in hospital activities and outreach programs to the community.
  • Assist in service-quality related initiatives, corporate functions and projects.
  • Other duties assigned by the Department.
Requirements
  • Degree in Healthcare Management, or related field.
  • Minimum 3 years of working experience, preferable in the healthcare setting.
  • Possess strong analytical and organizational skills with the ability to work independently and willing to go the extra mile to reach challenging goals within very tight timelines.
  • Possess good interpersonal skills.
  • Good communication skills, both verbal and written.
  • Able to work collaboratively in a team.
  • Proficient in MS Office (Excel and PowerPoint) is a must.
  • Able to work under pressure in a complex environment.
Seniority level
  • Seniority level Mid-Senior level
Employment type
  • Employment type Full-time
Job function
  • Job function Business Development and Sales
  • Industries Hospitals and Health Care

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