Senior Administration Executive

4 weeks ago

Singapore STA PHARMACEUTICAL SINGAPORE PTE. LTD. Full time
Roles & Responsibilities

Position Overview:

The Senior Administration Executive is responsible for overseeing the administrative operations of the organization, ensuring efficiency and effectiveness in all processes. This role involves managing suppliers and external service providers, coordinating office activities, and providing high-level support to senior management and stakeholders. The ideal candidate will have strong communication skills, excellent organizational abilities, and a proactive approach to problem-solving.

Key Responsibilities:

  • Oversee day-to-day office functions, including facilities management, office supply inventory, and equipment maintenance.
  • Organizing and managing travel itineraries and accommodation bookings for employees and guests of the organization. This role involves liaising with travel agencies, hotels, and other service providers to ensure seamless travel experiences.
  • Managing local accommodation requirements for transferred or long-stay employees from overseas.
  • Assist to develop and implement administrative policies and procedures to enhance operational efficiency and ensure compliance with organizational standards.
  • Prepare and present reports on administrative activities and performance metrics.
  • Monitor travel and accommodation expenses, ensuring adherence to budget and identifying cost-saving opportunities.
  • Serves as a key point of contact for internal and external communications, facilitating information flow and ensuring effective communication across departments.

Qualifications:

  • Diploma or equivalent
  • Experience in administrative roles, 5 to 10 years
  • Experience managing travel arrangements for senior executives
  • Excellent written and verbal communication skills in English and Mandarin, with the latter required to communicate with stakeholders based in China

Working Location:

  • Tuas, Singapore
Tell employers what skills you have

Microsoft PowerPoint
Microsoft Office
Microsoft Excel
Travel Arrangements
Inventory
Administration
Equipment Maintenance
Accounting
Compliance
Communication Skills
Administrative Support
Team Player
Facilities Management

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