Assistant Manager/senior Assistant Manager

1 week ago

Singapore Nanyang Technological University Full time

**Responsibilities**:
**Admission**
- Review and provide preliminary recommendations on shortlisted undergraduate applicants
- Participate in student’s admission selection meetings, answering enquiries from prospective students and parents
- Participate in various welcome events for freshmen, including orientation and matriculation activities

**Course Administration, Timetabling and Registration**
- Perform completeness checks on proposals submitted for new programmes and for request for change of curriculum by Faculty
- Administer and ensure fair distribution of teaching assignments for academic faculty, teaching assistants and postgraduates for undergraduate courses offered in the semester
- Oversee course registration and ensure that the process has been conducted in accordance to the university’s and school’s policies, guidelines and deadlines
- Check and ensure that all students have successfully registered for their required course after the course registration exercise

**Scholarships**
- Administer and ensure proper governance of the scholarship process in accordance to the university’s and school’s policies

**Examination**
- Liaise with faculty members, undergraduate coordinators of other schools and Central Administration in the planning of examination schedules and ensuring no clashes
- Ensure all examination matters are administered in line with the university’s policies
- Coordinate and facilitate the examination results appeal and review process and update student(s) timely on the decision

**Internship and Exchange**
- Facilitate and ensure timely and relevant placement of students for the internship and the exchange programmes

**Others**
- Work with academic studies unit in other school for second major student course registrations
- Timely reporting of deviations to current policy requirements and guidelines and propose/initiate rectification actions
- Review and recommend opportunities for process alignment or enhancement for the school’s Undergraduate Department using university wide policies and guidelines as a reference
- Prepare, provide, submit and maintain various types of reports and statistical information as required
- Provide projected statistics on class of honors for the following academic year and up-to-date forecast student numbers for the coming school terms
- Study the enrolment trends and patterns of withdrawal across the school and provide recommendation(s) to the Associate Chair (Academic) for his/her strategic planning discussion with the School Board
- Coordinate and administer the CET program (i.e. Part time diploma to eventually take part time degree in SCSE)
- Secretariat for PMC and BoE

**Requirements**:

- Minimum degree from a recognized university (any discipline)
- Preferably 3 to 5 years of relevant working experience. Those with similar years of experience working in the educational sector will also be considered
- Good interpersonal skills and is customer centric
- Independent, highly analytical, proactive and a team player
- Able to utilize and leverage on software tools to optimize business processes
- Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint). Efficient user of MS-Excel and macros
- Highly organize and has good time management skills
- Adaptable to changes quickly
- Able to work in a highly demanding and fast pace environment
- Tactful and able to demonstrate empathy whenever necessary
- Ability to lead a small team
- Project management skills

Hiring Institution: NTU

In line with Singapore’s nationwide Vaccination-Differentiated Safe Management Measures (VDS), employees must be fully vaccinated to return to the workplace, unless certified to be medically ineligible. For Information on VDS, please click here.

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