Finance & Admin Executive

**Finance & Admin Executive**

**Wellspring Investment**

Wellspring Investment is a real estate investment firm committed to strategic growth and asset management. We are seeking a highly organized and detail-oriented Finance & Admin Executive to play a crucial role in our daily operations, ensuring financial accuracy and smooth administrative processes for all subsidiary companies.

**Responsibilities**

As a Finance & Admin Executive, you will be integral to the financial health and operational efficiency of Wellspring Investments Ltd as well as supporting related group of entities. Your responsibilities will include:
**Executive and General Administration**
- Provide comprehensive **administrative support to the Chairman**, managing various tasks to ensure seamless operations.
- Handle all incoming and outgoing mail, including the meticulous sorting and processing of company bills and correspondence.
- Manage office supplies, equipment, and general office upkeep to maintain a professional and efficient work environment.

**Financial Management & Accounting**
- **Accounts Receivable**:

- Issue invoices to tenants and clients, ensuring accurate records and timely delivery.
- Process incoming payments, including recording details, stamping invoices, and updating transaction records.
- Manage agent commission payments, including banking cheques and issuing commission cheques accurately and promptly.
- Prepare and issue receipts to clients.
- Perform yearly CEA renewal submissions for relevant entities.
- **Accounts Payable**:

- Maintain and update cashbooks daily, ensuring all transactions are accurately recorded.
- Thoroughly review and update bank statements daily in Excel, providing summaries to management and filing original documents.
- Process all company bills and payments, ensuring accuracy and timely disbursement.
- **Payroll & CPF**:

- Calculate and process monthly salaries for employees across Wellspring Investment and its related companies (e.g., Work Central, Rere Travel Planners).
- Prepare and dispatch salary payslips to staff.
- Ensure timely and accurate CPF submissions for all companies.
- **Cash Management & Petty Cash**:

- Oversee cash collection procedures, including receiving cash from clients and honesty drop boxes.
- Accurately count and record cash received in a "Cash Record Book" and ensure proper acknowledgment.
- Manage the petty cash fund, including maintaining a balance of S$500, processing petty cash vouchers, and obtaining necessary approvals for claims.
- Update petty cash records and file monthly transaction summaries.
- **General Bookkeeping Support**:

- Maintain organized financial records and documentation, ensuring all invoices, payments, and other financial documents are properly filed.
- Collaborate with the bookkeeper and external accountants to ensure all financial data is accurate and up-to-date for month-end closing.
- Prepare and scan financial documents for internal record-keeping and external submission as required.

**Overseas Operations Support**
- Monitor and manage all aspects of overseas bank accounts on a weekly basis.
- Assist in informing the Chairman of monthly updates of loan repayments, hospitality payments, and car park, providing regular reports to management.
- Assist in processing and verifying staff salaries and other related payments in overseas offices, coordinating with relevant personnel.
- Execute all payment transactions from overseas bank accounts on a daily or weekly basis and maintain proper filing.
- Assist in facilitation of the transfer of interest from overseas bank accounts to Singapore.
- Organize and manage basic booking of documents for overseas operations.

**Administrative Support to Chairman**
- Coordinate and arrange the monthly group lunch for the Chairman, including sending invitations, managing RSVPs, and preparing attendee summaries.

**Requirements**:

- Proven experience in a finance and administration role, ideally within the real estate or investment sector.
- Strong understanding of basic accounting principles and financial processes (AR, AP, cash management, payroll).
- Proficiency in Microsoft software
- Exceptional attention to detail and accuracy in data entry and record-keeping.
- Highly organized with the ability to manage multiple tasks and prioritize effectively.
- Good communication and interpersonal skills, with the ability to interact professionally with internal and external stakeholders.
- Proactive, self-motivated, and able to work independently with mínimal supervision.
- Ability to handle sensitive information with discretion and maintain confidentiality.