Admin Assistant

2 days ago

Jurong East, Singapore MDPI PTE LTD Full time

The Admin Assistant position is a full-time role based in Singapore. Your main responsibility consists of supporting office administration and operation needs.

**Duties and Responsibilities**:

- Handle and support day-to-day admin tasks such as tracking inventory, pantry restocking, filing, and helping with any other duties assigned by the Office Manager.
- Keep our digital (and physical, when needed) filing systems neat, organized, and easy to navigate.
- Help schedule and coordinate meetings, appointments, and business travel arrangements.
- Monitor the office supplies and place orders when stock runs low.
- Work closely with vendors and service providers to make sure our office facilities and equipment are well maintained.
- Make sure our admin processes follow company policies and procedures.
- Handle sensitive and confidential information with care and professionalism.
- Provide support on ad hoc tasks as necessary within office management.

**Qualifications and Education Requirements**:

- A minimum diploma or high-school equivalent.
- 1 to 2 years of working as admin will be advantageous.

**Preferred Skills**:

- Good command of written and spoken English.
- Proficient in Microsoft Office.
- Comfortable with a fast-paced working environment.
- Responsible, meticulous, multi-tasker, driven, resourceful, good team player.

**What we offer**:

- Personal Health Insurance (Inclusive of Medical & Dental)
- Surprise Birthday Gift
- Employee Referral Bonus

**About MDPI**:
A pioneer in scholarly open access publishing, MDPI has supported academic communities **since 1996**. Our mission is to foster open scientific exchange in all forms, across all disciplines. We operate more than **400 diverse, peer-reviewed**, open access journals supported by over **66,000 academic editors**. We serve scholars from around the world to ensure the latest research is openly and broadly available.

**MDPI is headquartered in Switzerland with additional offices in Europe, Asia and North America.** We are committed to ensuring that high quality research is made available as quickly as possible. We also support sustainability projects, with sustainability as a key theme in many journals and through the MDPI Sustainability Foundation.

Pay: $2,500.00 - $3,000.00 per month

**Benefits**:

- Dental insurance
- Health insurance
- Professional development

**Experience**:

- Microsoft Office: 1 year (preferred)
- Administrative: 1 year (preferred)

Work Location: In person

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