Admin Assistant

1 day ago

Jurong East, Singapore Thye Hua Kwan Moral Charities Full time

COMPANY DESCRIPTION
**THK**MC was incorporated on 13 October 2011 as a charity to provide multiple social and welfare services to the community at large, and achieved an Institute of Public Character (IPC) status on 18 November 2011. **THK**MC is the charitable arm of Thye Hua Kwan Moral Society, which lives by the mission - To Serve Mankind - to help anyone who needs help regardless of their race, religion, colour, language, creed and culture. **THK**MC today serves more than 70,000 beneficiaries through more than 70 programmes across five Services, which include Disability, Early Intervention for Children, Family, Seniors' Community, and Therapy.

DESIGNATION : Admin Assistant (Operations)

RESPONSIBILITIES
As an Admin Assistant, you will assist in the administrative duties of the Home. These include duties pertaining to Operations, HR, Accounts and other ad-hoc tasks. This role requires the person to be meticulous, organised, and helpful. You will be working closely with staff from other departments and disciplines to ensure smooth day-to-day operations of the Home.

**Duties and Responsibilities**
- Answering telephone and transferring calls appropriately
- Attending to external parties and redirecting them accordingly
- Receiving, recording, and issuing of receipts for donations and nursing fees
- Routine updating and filing of staff and operational registries, including whiteboard charts, training records, and muster lists
- Maintaining office stationary, supplies, and filing cabinets in good order
- Tracking of fixed assets and assets tagging
- Scheduling and Minute writing
- Assist in Accounts-related functions, including Updating of receipt vouchers, Preparing reimbursement claims, Conducting bank runs etc.
- Assist in HR-related functions, including Plotting of rosters into e-Systems, Verifying overtime claims, Tracking of staff work permit renewals and medical check-ups, Upkeeping of foreign staff P-files, etc.
- General Clerical responsibilities

Any other duties as assigned by Superintendent and Assistant Superintendent

QUALIFICATIONS
- Minimum GCE ‘N', ‘O' level or equivalent

OTHER INFORMATION
- Post-secondary education/certification in related disciplines would be advantageous
- Neat and Meticulous
- Helpful and Supportive
- Able to work cohesively with colleagues across different departments and disciplines

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