Admin Assistant

12 hours ago

Jurong East, Singapore THYE HUA KWAN MORAL CHARITIES LIMITED Full time $35,000 - $45,000 per year

As an Admin Assistant, you will assist in the administrative duties of the Home. These include duties pertaining to Operations, HR, Accounts and other ad-hoc tasks. This role requires the person to be meticulous, organised, and helpful. You will be working closely with staff from other departments and disciplines to ensure smooth day-to-day operations of the Home.

Duties and Responsibilities

  • Answering telephone and transferring calls appropriately
  • Attending to external parties and redirecting them accordingly
  • Receiving, recording, and issuing of receipts for donations and nursing fees
  • Routine updating and filing of staff and operational registries, including whiteboard charts, training records, and muster lists
  • Maintaining office stationary, supplies, and filing cabinets in good order
  • Tracking of fixed assets and assets tagging
  • Scheduling and Minute writing
  • Assist in Accounts-related functions, including Updating of receipt vouchers, Preparing reimbursement claims, Conducting bank runs etc.
  • Assist in HR-related functions, including Plotting of rosters into e-Systems, Verifying overtime claims, Tracking of staff work permit renewals and medical check-ups, Upkeeping of foreign staff P-files, etc.
  • General Clerical responsibilities

Any other duties as assigned by Superintendent and Assistant Superintendent

Qualifications

  • Minimum GCE 'N', 'O' level or equivalent

Other Information

  • Post-secondary education/certification in related disciplines would be advantageous
  • Neat and Meticulous
  • Helpful and Supportive
  • Able to work cohesively with colleagues across different departments and disciplines

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