HR/office Administrator

**Your new company**

Located in Singapore, this firm is a famous retail giant in its field. With demand increasing, it is seeking for an HR/Office Administrator to expand and grow a team of people who have a strong passion for creating and introducing new products to the world.

**Your new role**

Reporting directly to the Deputy GM, you’ll be responsible for supporting the local SG office on office operations, employee/expat management and overseeing the cloud tools for HR and corporate travel. Besides overall office management and overseeing the cloud tools for corporate travel, you will also assist the HR Manager with recruitment processes.

Office Management
- Serve as the point person for office manager duties including maintenance, mailing, shipping, supplies, equipment, bills, and errands.
- Partner with HR to maintain office policies as necessary.
- Organise office operations and procedures.
- Coordinate with the IT department on all office equipment.
- Manage relationships with vendors, service providers, and landlord, ensuring that all items are invoiced and paid on time.
- Manage contract and price negotiations with office vendors, service providers, and office leases.
- Provide general support for visitors.
- Manage directors' travels and expenses.

Local Singapore Payroll (Not compulsory, depending on experience)
- Manage payroll operations, ensuring accurate and timely processing of salary payments, deductions, and contributions in compliance with local regulations.
- Maintain up-to-date employee records and manage payroll-related queries from employees.

Recruitment
- Develop and maintain relationships with recruitment agencies and other sourcing channels to attract top talent.
- Coordinate with Regional HR Manager to identify staffing needs and ensure alignment with organisational goals.

Expat/Offshore Employees Management
- Oversee the onboarding, support, and management of expat and offshore employees, ensuring compliance with local and international employment laws.
- Coordinate relocation assistance, work permits, and visa processes for expat employees.
- Act as the main point of contact for expat and offshore employees for HR and administrative related enquiries.

HR Tools Owner
- Administer and manage the HR cloud tool, ensuring data accuracy and security.
- Train and support team members on using the HR cloud tools effectively.
- Evaluate and implement updates or changes to the HR cloud system to improve HR operations.

HR Corporate Travel Owner
- Manage the Corporate travel cloud platform, overseeing travel policies, bookings, and expense management.
- Support countries by providing training, guidance and creation and deletion of new users.
- Monitor travel expenditures and compliance with corporate travel policies.

Corporate Follow-Up/Filing
- Ensure compliance with Corporate Social Responsibility (CSR) initiatives and reporting.
- Manage the filing and documentation of corporate records in accordance with legal requirements and company policies.

**What you’ll need to succeed
To ensure your success in this highly visible role, you will need:

- Prior experience in Infotech and Cornerstone will be advantageous but not compulsory.
- A proactive, go-getter, problem-solver mindset would set you up for success for this role.
- Proven office management, administrative, or assistant experience.
- Knowledge of office management responsibilities, systems, and procedures.
- Excellent time management skills and ability to multitask and prioritise work.
- Attention to detail and problem-solving skills.
- Excellent written and verbal communication skills.
- Strong organisational and planning skills.

**What you need to do now
EA Reg Number: R22106488

EA Licence Number: 07C3924 | Company Registration No: 200609504D