Executive Assistant

About Kinaxis:
**About Kinaxis**:
Elevate your career journey by embracing a new challenge with Kinaxis. We are experts in tech, but it’s really our people who give us passion to always seek ways to do things better. As such, we’re serious about your career growth and professional development, because _People matter _at Kinaxis.

In 1984, we started out as a team of three engineers based in Ottawa, Canada. Today, we have grown to become a global organization with over 2000 employees around the world, and support 40,000+ users in over 100 countries. As a global leader in end-to-end supply chain management, we enable supply chain excellence for all industries. We are expanding our team in Asia and around the world as we continue to innovate and revolutionize how we support our customers.

Our regional offices serve as centralized hubs where employees and customers from across Asia can come together to work towards solving some of the biggest challenges facing supply chains.

About the team:
**Location**

Singapore (Hybrid)

**About the role**:
The Executive Assistant is responsible for providing _professional_ administrative support to C-level and/or Senior Executives through calendar management, travel and transportation planning, and meeting and event management.

As a key point of contact in a global workplace, the EA is astute in their presentation and interactions with a variety of stakeholders.

They calmly navigate through and manage complex, unpredictable, confidential, and evolving schedules, and will leverage their keen ability to prioritize tasks based on urgency and importance.

About the role:
**What you will do**:

- Manage complex schedules and calendars of executive-level employees, including calendar, travel, and meeting management.
- Coordinate with travel agents and manage all aspects of travel, including transportation and lodging.
- Manage and complete executive expense reports; reconcile credit card statements and ensure accuracy of reports.
- Organize and execute team activities and meetings, all-hands meetings, quarterly on-sites/off-sites, social events, and customer visits.
- Build strong and trusted relationships with Executives and their leadership teams; maintain a high level of integrity while dealing with confidential matters.

**What we are looking for**:

- Post-secondary diploma or degree in a related field, or equivalent experience.
- 5+ years of progressive Executive Assistant experience, preferably in a high-tech environment; must-have experience reporting to C-level or senior executives.
- Experience coordinating and securing complex travel arrangements for executive team members optimizing routes and timing.
- Analytical and problem-solving skills; Demonstrates ability to think critically when faced with challenges.
- Demonstrates ability to prioritize tasks based on the needs of the business; proactively solicits feedback to ensure alignment.
- Professionally skilled in communications using articulate, publishable, written, and verbal communication.
- Agile and resilient in managing multiple schedules and calendars with multiple sources of information.

**Role Specific Skills and Qualifications**
- Professional, approachable, builds trust and credibility.
- Develops professional networks to support them in their work.
- Ability to work in a fast paced, high-pressure, ever-changing environment.
- Experience with Concur travel and expense software is an asset.
- Experience providing support to multiple professionals and managing competing priorities.

Senior #LI-RJ1 #Hybrid

Why join Kinaxis?:
**Work With Impact**: Our platform directly helps companies power the world’s supply chains. We see the results of what we do out in the world every day—when we see store shelves stocked, when medications are available for our loved ones, and so much more.

**Work with Fortune 500 Brands**: Companies across industries trust us to help them take control of their integrated business planning and digital supply chain. Some of our customers include Ford, Unilever, Yamaha, P&G, Lockheed-Martin, and more.

**Social Responsibility at Kinaxis**: Our Diversity, Equity, and Inclusion Committee weighs in on hiring practices, talent assessment training materials, and mandatory training on unconscious bias and inclusion fundamentals. Sustainability is key to what we do and we’re committed to net-zero operations strategy for the long term. We are involved in our communities and support causes where we can make the most impact.
- People matter_ at Kinaxis and these are some of the perks and benefits we created for our team:

- Flexible vacation and Kinaxis Days (company-wide day off on the last Friday of every month)
- Flexible work options
- Physical and mental well-being programs
- Regularly scheduled virtual fitness classes
- Mentorship programs and training and career development
- Recognition programs and referral rewards
- Hackathons