Executive Assistant

2 days ago

Remote, Singapore RabbitX Full time

**Our mission**:
**Our mission is to accelerate the development of a global, open and transparent financial system by providing robust, open access to markets.** The financial system we've been handed is broken, and it's time to change that. That starts by using technology to build the most robust, secure and transparent derivatives exchange in the world.

**Who are we looking for**

We are looking for a highly motivated Executive Assistant to join our growing team. You will provide executive assistance to our CEO.

**Here's how you'll be contributing**:

- Provide administrative and executive support to the CEO, including managing schedules, coordinating meetings, and handling correspondences.
- Coordinate travel arrangements, including booking flights, hotels, other travel arrangements, prepare detailed itineraries, travel visas/documents etc..
- Handle confidential and sensitive information with discretion and maintain the confidentiality of all company matters.
- Liaise with external vendors and service providers on invoices, timely payments and follow up etc.
- Prepare and reconcile all business expenses.
- Schedule and coordinate internal and external meetings with the CEO’s business partners, key stakeholders etc.
- Other duties as assigned by the CEO

**Requirements**:

- Degree/Diploma in a general business discipline or similar.
- Proven experience with at least 5-8 years of experience supporting C-Level Executives, preferably in the financial services industry.
- Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to details.
- Highly resourceful and proven ability to handle confidential information with discretion, be adaptable to various competing demands.
- Strong proficiency in the whole suite of MS Office
- Ability to show the flexibility to support in different time zones when called upon, e.g. when the CEO is travelling etc

**About you**:

- Smart and fast-learning: you might not know everything, but you have a desire to learn and improve constantly. You're not afraid of asking "stupid" questions and have the ability to induce results from few datapoints.
- Execution focused: you are focused on delivering results, you move fast and get things done in a timely manner
- Communication: You understand that being an executive assistant to the CEO requires a high degree of trust and communication. You are proactive in communicating with the CEO what you are working on, and can communicate effectively with external parties to complete tasks.
- Leave your comfort zone: you're an explorer, traveler, who likes to try better ways of doing things
- Doesn't matter who you are: we don't care what you studied, where you come from, or how you got here. We welcome all people without judgement or prejudice.

**Here's what you'll get**:

- Unparalleled first look into a fast growing bleeding edge industry
- Competitive salary and bonuses
- Freedom to do things without all the red tape
- Working with some of the smartest and hardest working people in the industry
- Startup atmosphere which gives people freedom and responsibility to own what you build

**Job Types**: Full-time, Permanent

**Salary**: $4,000.00 - $8,000.00 per month

**Benefits**:

- Flexible schedule
- Work from home

Schedule:

- Monday to Friday

Supplemental pay types:

- Performance bonus

Work Location: Remote

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