Executive Secretary to CEO

5 days ago

Singapore THE GROWHUB INNOVATIONS COMPANY PTE. LTD. Full time

**Position Overview**

We are seeking a proactive and highly organized Executive Secretary to support the CEO in managing day-to-day operations. This role requires a dependable professional with excellent communication skills in both English and Chinese, the ability to handle confidential matters with discretion, and a capacity to manage multiple responsibilities in a fast-paced environment.

**Location**

Singapore

**Key Responsibilities**
- Record and prepare accurate meeting minutes and agendas
- Follow up on action items and ensure timely execution of meeting agendas
- Manage and coordinate the CEO’s calendar, appointments, and travel schedules
- Attend meetings with the CEO and provide administrative and strategic support
- Act as the appointed corporate secretary for local entities, ensuring compliance with regulatory requirements
- Assist in legal, HR, operational, and media-related matters under the CEO’s office
- Liaise with internal and external stakeholders on behalf of the CEO
- Perform any other duties as assigned to support the efficient functioning of the CEO’s office

**Requirements**:

- At least 2 to 3 years of relevant experience
- Proficient in both English and Chinese (spoken and written)
- Strong verbal and written communication skills
- Excellent writing and documentation skills
- Ability to multitask, prioritize tasks, and meet tight deadlines
- Strong analytical and problem-solving abilities
- Self-motivated, with a high degree of initiative and independent thinking
- High level of professionalism, confidentiality, and discretion

**Preferred**
- Experience working in multinational companies or joint ventures
- Experience working as or exposed to corporate secretary functions

**Compensation**
- Competitive salary based on experience and qualifications
- Performance-based bonus
- Health and wellness benefits
- Professional development support

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