Corporate Services Specialist

3 days ago

Singapore Bank of Singapore Full time

At Bank of Singapore, we are constantly on the lookout for exceptional individuals to join our team. We promote a culture of openness, teamwork and fairness. Most importantly, we invest in our people through our programmes that develop them on both professional and personal levels. Besides attractive remuneration packages, we offer non-financial benefits and opportunities to develop your potential within OCBC Group’s global network of subsidiaries and offices. If you have passion, drive and the will to succeed, rise to the challenge today

Bank of Singapore opens doors to new opportunities.

Start your career with Bank of Singapore as a
**Corporate Services Specialist **in our
**Corporate Services** Team

**Main Duties**

Responsible for managing BOS SGP corporate offices - daily operations and maintenance of premise facilities, MAC and project to ensure a smooth, safe and conducive work environment.

**Responsibilities**

**Facilities Engineering:

- **
- Oversees offices/facilities maintenance - ensure regular maintenance contracts are in place, servicing is completed in a timely and effective manner.
- Supervise all term contractors and ensure that they deliver the contractual level of service standard.
- Manage and monitor the efficient operation of the office critical system and equipment.
- Recommends maintenance, mechanical, electrical, plumbing and facility design modification

**Security:

- **
- Manage office security surveillance systems - Card Access System and CCTV Surveillance System.
- Manage the daily admin of programming and issuance of office access cards for new hires/users, change of profiles for existing staff etc.
- Work with landlords on facilitating the building gantry access using the office access cards.
- Generate card access report to departments for their review.
- Overseas physical security and internal system (Card Access System and CCCTV Surveillance System) to ensure protocols are followed and met.

**Project Management:

- **
- Oversee and manage the capex works, enhancement works, repairs & maintenance works including contract documentation.
- Assist in the process of tendering, evaluation, recommendation and awarding of contracts.
- Provide pro-active Move/Add/Change (MAC) services from project inception to completion/feedback to achieve the successful completion of the project within agreed cost, time and quality parameters.
- Gather, organize and verify space planning data to determine the most efficient and cost-effective method of layout/space utilization.
- Work with contractors to conduct test fits and project execution.
- Obtain stakeholder's approval on all final designs and vendor's cost to proceed with work.
- Attend regular meetings with contractors and stakeholders regards to MAC and project works.
- Maintain occupancy info and update layout changes / seating plan as and when require.
- Manage the external warehousing for furniture storage.

**Environmental Sustainability:

- **
- Manages all offices and environmental sustainability initiatives, including formulating policies and innovative solutions to reduce energy consumption and carbon footprint.
- Analyses data collected for sustainability reporting; conduct quality check and integrity of the collected data.
- Coordinate bank-wide communications, provide awareness, user education and engagement on all environmental sustainability matters. Assist HOD to drive the ESG (Environmental, Social & Governance) initiative for the department.
- Ensures timely re-certification of the building's Green Mark status and establishes improvements where necessary.

**Others:

- **
- Liaise and safeguard proper management of contractors and other relevant service providers.
- Liaise with building owners and internal staff to ensure smooth operation of facilities.
- Improve the efficiency of operational processes and system improvement.
- Conduct regular checks of the premises for potential safety hazards and unsafe conditions, initiate corrective measures to maintain a safe and healthy work environment.
- Responds to stakeholder inquiries and complaints. Ensure timely and quality service delivery. Follows up to ensure satisfaction.
- Perform the role of alternate Business Continuity Coordinator for the department.
- To provide 24/7 support when necessary.
- Any other duties as and when assigned.

**Qualifications**

**Requirements**:

- Diploma/ Degree in Engineering/Real Estate/Property Management with at least 5 years of facilities management experience.
- 5 or more years of facilities management experience with exposure in managing office security system and project management, preferably in a financial institution.
- Experience in maintenance of M&E and Security System.
- Self-motivated, driven and possess good analytical/problem solving skills.
- Able to understand technical drawings, specifications and requirements.
- Able to work independently, a strong team player and to handle fast paced projects.
- Good inte

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