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Administrative Executive

3 weeks ago

Tiong Bahru, Singapore KidsFirst Pte Ltd Full time

**Full Job Description**

**Job Brief**

We are looking for an Admin Executive for our Early Intervention Centre

**Location**

8 Hong Kong Street, Singapore 059651

**Working Hours**

Mondays to Fridays

8:30am - 6pm

**Start Date**

**Roles and Responsibilities**:

- Provide general front desk administrative support to the therapists and teachers to ensure smooth operations in the centre.
- Maintaining therapists and teachers calendars, assisting in scheduling and rescheduling of therapy sessions and meetings
- Professional engagement with prospective clients to increase overall sales and client retention including understanding and sharing of company collaterals and brochures. Liaising with clients via phone call and WhatsApp, scheduling patient appointments, including centre billing and resolution of any scheduling or billing conflicts, and client requests and concerns.
- Maintain records and files, including centre client files, forms, paperwork and invoices on the company client management systems, Cliniko and HubSpot, etc.
- Generate client and team related reports and data based on system files and records for reporting to management.
- Keep track of clinic budgets, monthly procurement, and staff claims which include data entry, sorting of data, and basic bookkeeping.
- Oversee facility maintenance, including cleanliness, safety, and repairs.
- Perform other ad hoc duties as assigned and requested by management.

**Other Required Skills**
- **Past admin experience in healthcare clinic is required.**:

- **Experience in Cliniko or similar software will be of added advantage.**:

- Organized, flexible, adaptable, willing to learn
- Effective interpersonal and communication skills
- Passion in interacting with children
- A team player and an independent individual
- Preferably Junior Executive specialized in Clerical/Administrative Support or equivalent.

Pay: $3,200.00 - $3,700.00 per month

**Benefits**:

- Food provided
- Professional development

Schedule:

- Monday to Friday

Supplemental Pay:

- Performance bonus

**Education**:

- Professional Qualification (preferred)

**Experience**:

- School administration: 1 year (preferred)

Work Location: In person