Executive Assistant to CEO

2 days ago

Singapore STEWARDSHIP ASIA CENTRE CLG LIMITED Full time

The individual will support the CEO & COO in operational day to day matters by prioritizing, structuring his time and meeting’s agenda. You will take a pro-active approach in managing tasks and projects assigned to you. You may be involved in high level discussion that require discretion. You will work closely with the leadership team and other team members by providing administrative support, coordinate projects and meetings with various stakeholders.

**PRINCIPAL DUTIES AND RESPONSIBILITIES**:

- Manage, coordinate, and maintain CEO’s & COO’s calendar, including appointments, meetings and travel arrangements.
- Ensure all necessary pre-meeting requirements are taken care of, eg; venue, equipment, presentations, agendas etc.
- Manage inbound and outbound communication between the CEO & COO and internal or external parties, ensuring that information flows in a timely and accurate manner.
- Manage and coordinate CEO, COO & team leads travel such as booking of flights, hotel, visa, itinerary and meeting materials, post travel claims etc.
- Act as point of contact among executives, clients, other external and business partners.
- Assist with creation and modification of presentations, spreadsheets, and other documents when required.
- Submit and maintain leave records and claims in the HR system.

**REPORTING RELATIONSHIPS**
- This position report to the CEO & COO.
- The incumbent will also work closely with the Team Leads and other team members in the Company.

**PROFESSIONAL QUALIFICATIONS AND SKILLS**
- Bachelor’s degree in any discipline with at least 5 years of experiences in a similar capacity.
- Must possess the ability to embrace ambiguity; be self-motivated, independent and able to perform tasks with minimum supervision; have a positive can-do attitude and be a team player.
- Must possess a high level of discretion, integrity and professionalism in handling internal and external stakeholders.
- Excellent organizational, planning, and multi-tasking skills.
- Meticulous in your work, able to follow through on projects, a people oriented individual who is an astute communicator.
- Comfortable working in a flat organization with mínimal hierarchy, the incumbent must be passionate about the non-profit sector, and be a self-starter and doer.

  • Executive Assistant to CEO

    1 week ago

    Singapore TOP INTERNATIONAL HOLDING PTE. LTD. Full time

    **Job Summary**: We are seeking a highly capable and versatile **Executive Assistant**to provide both administrative excellence and strategic support to the CEO. This hybrid role combines the organizational and operational focus of a top-tier Executive Assistant with selected responsibilities of a Chief of Staff, ensuring the CEO’s office runs smoothly...

  • Executive Assistant

    1 week ago

    Singapore SEARCH STAFFING SERVICES PTE. LTD. Full time

    We are representing our client, a medical device start-up company in Singapore. **Executive Assistant (CEO Office) **Responsibilities**: - Completes a broad variety of administrative tasks for the CEO including: managing an active calendar of appointments; composing and preparing correspondence that is sometimes confidential; arranging detailed travel...

  • Executive Assistant to CEO

    2 weeks ago

    Singapore TECHNOLOGY SERVICES GROUP PTE. LTD. Full time

    **Responsibilities**: - Manage the CEO's schedule, including coordinating meetings, appointments, and travel arrangements - Act as the primary point of contact for the CEO and handle a wide range of communication on behalf of the CEO - Assist with the preparation of presentations, reports, and other materials as needed - Handle a variety of administrative...

  • Executive Assistant to The CEO

    3 days ago

    Singapore 3H AIRCONDITIONING & ENGINEERING PTE LTD Full time

    We are looking for an Executive Assistant to our CEO to join our company. If you are selected, you will play a crucial role in supporting our CEO to manage the company's operations and drive strategic growth. Your remuneration offered will commensurate with your experience and suitability for the role. **Job Scope**: - Managing the CEO's calendar,...

  • Executive Assistant to CEO

    3 days ago

    Singapore TOP INTERNATIONAL HOLDING Full time $90,000 - $120,000 per year

    Job Summary:We are seeking a highly capable and versatile Executive Assistant to provide both administrative excellence and strategic support to the CEO. This hybrid role combines the organizational and operational focus of a top-tier Executive Assistant with selected responsibilities of a Chief of Staff, ensuring the CEO's office runs smoothly while...

  • Executive Assistant to CEO

    4 days ago

    Singapore ARMSTRONG INDUSTRIAL CORPORATION LIMITED Full time

    Armstrong is seeking a highly resourceful and discreet Executive Assistant to support the CEO. This role is key to maximizing the CEO's effectiveness by managing priorities, engagements, and communications with precision and professionalism. You will oversee progress on CEO-led initiatives and serve as a liaison with senior stakeholders across the Group to...

  • Executive Assistant to CEO

    3 days ago

    Central Singapore ONYX SG PTE. LTD. Full time $60,000 - $80,000 per year

    JOB DESCRIPTION A homegrown trading company with global presence is currently looking for a Secretary to support the CEO's daily operations. The Secretary will be responsible for providing executive and administrative support such as managing calendar, meeting schedules, preparing reports, presentations, preparing meeting agendas, meeting minutes, and...

  • Executive Assistant to CEO

    1 week ago

    Singapore ARMSTRONG INDUSTRIAL CORPORATION LIMITED Full time

    Roles & ResponsibilitiesArmstrong is seeking a highly resourceful and discreet Executive Assistant to support the CEO. This role is key to maximizing the CEO's effectiveness by managing priorities, engagements, and communications with precision and professionalism. You will oversee progress on CEO-led initiatives and serve as a liaison with senior...

  • Executive Assistant to CEO

    3 days ago

    Singapore ARMSTRONG INDUSTRIAL CORPORATION LIMITED Full time

    Roles & Responsibilities Armstrong is seeking a highly resourceful and discreet Executive Assistant to support the CEO. This role is key to maximizing the CEO's effectiveness by managing priorities, engagements, and communications with precision and professionalism. You will oversee progress on CEO-led initiatives and serve as a liaison with senior...

  • Executive Assistant to CEO

    1 week ago

    Singapore OMS OILFIELD SERVICES PTE. LTD. Full time

    *** The Executive Assistant will provide high-level administrative support to the CEO and other Executive Committee members. Reporting directly to the CEO, the Executive Assistant provides executive support in a one-on-one working relationship. The Executive Assistant also serves as a liaison to the board of directors and senior management teams; organizes...