Executive Assistant to CEO

Roles & Responsibilities

Armstrong is seeking a highly resourceful and discreet Executive Assistant to support the CEO. This role is key to maximizing the CEO's effectiveness by managing priorities, engagements, and communications with precision and professionalism. You will oversee progress on CEO-led initiatives and serve as a liaison with senior stakeholders across the Group to ensure alignment, timely execution, and clear communication.

Operating in a fast-paced industrial and manufacturing environment, the Executive Assistant will act as a trusted advisor, managing critical communications, coordinating key initiatives, and ensuring alignment between the CEO, internal teams, and external partners throughout Asia and beyond.

This role offers direct exposure to the CEO and senior leadership, providing insights into strategic decision-making and high-impact initiatives across the Group. You will engage with senior stakeholders and gain broad experience managing complex projects within a fast-paced, dynamic business environment. This position is ideal for someone eager to grow their leadership skills and make a meaningful impact.

Responsibilities

· Support & Calendar Management: Support the CEO to prioritize and align calendar commitments with strategic objectives. Manage high-level communications and engagements with discretion and efficiency. This role focuses on both strategic coordination and decision support as well as routine scheduling of CEO's calendar.

· Cross-Functional Initiative Management: Coordinates key CEO projects across Overseas Business Units (OBUs) and functions, ensuring adherence to timelines for CEO-led initiatives.

· Decision Tracking & Reporting: Monitor key decisions and projects initiated by the CEO. Maintain accurate records and provide regular updates to CEO to ensure accountability and progress by respective functional / OBU leaders.

· Meeting Preparation & Follow-Up: Develop high-impact briefings, presentations, and documentation for internal and external meetings, including customer visits, and strategic reviews. Ensure timely follow-up and execution of action items.

· Travel & Event Coordination: Travel alongside the CEO on regional and international business trips. Provide strategic support during meetings and events, ensuring logistics run smoothly and the CEO's participation is effective and impactful.

· Stakeholder Engagement: Act as a liaison between the CEO and senior leaders, customers, and government officials

Experience

· Minimum 10 years of experience in executive support, chief of staff, operations, or senior-level relationship management.

· Demonstrated excellence in interpersonal, organizational, and communication skills.

· Proven track record of managing high-level stakeholder engagements across diverse cultural contexts.

· Willingness and ability to travel regionally and internationally as needed to support the CEO.

· Expertise in coordinating executive travel, logistics, and dynamic priorities.

· Ability to thrive in a regionally diverse, fast-paced, and high-pressure environment.

· High level of discretion and professionalism.

Qualifications

· Bachelor's degree / Diploma in any field with equivalent relevant experience

Competencies

· Strong Communication: Craft clear, concise messages and translate complex information into actionable insights.

· Digital Proficiency: Leverage productivity tools for scheduling, communication, and information management.

·Collaborative Mindset: Build bridges across teams and external partners, fostering alignment and mutual understanding.

· Cultural & Situational Adaptability: Navigate diverse cultural contexts, time zones, and evolving priorities with agility and tact.

· Self-Management & Accountability: Handle ambiguity, sensitive issues, and tight deadlines with maturity, discretion, and resilience.

· Proactive Problem Solving: Anticipate challenges, streamline processes, and propose creative solutions to enhance efficiency.

Tell employers what skills you have
Calendar Management
resourceful
Microsoft Office
Ability To Work Independently
Travel Arrangements
Relationship Management
Problem Solving
Stakeholder Engagement
Adaptability
Attention to Detail
Accountability
Communication Skills
Administrative Support
Stakeholder Management

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