Senior) Executive Assistant

4 days ago

Queenstown, Singapore National University Hospital Full time

**Job Purpose**
- To provide administrative support to HOD, Clinical Director, Anaesthetists and Department Ops Managers.

**Duties and Responsibilities**

Major Duties (80%)
- Maintain/update all clinicians’ leave in NHG surveillance system.
- Upload Department’s leave calendar online.
- Maintaining and updating Dept contact list on monthly basis, circulates to all within Department.
- Creation of forms and submit to committee for approval. Liaise with vendors on artwork.
- Procurement purchases for the Department and Operating Theatres.
- Raise e-Payment for bills and claims for clinicians.
- Submit monthly training hours for BSTs / ASTs to Medical Affairs.
- Assist to collate MOPEX assessment and results, distribute to senior doctors to rank the juniors 2 months before posting end.
- Maintain NUH IT asset inventory list.
- Manage pantry inventory, including quotation, stock take and place order with suppliers.
- Coordinates food catering for Department function.
- Secretariat support to HOD for monthly Senior Staff Meetings & Coregroup Meeting bi
- monthly and preparation of slides presentation for SSM & CG Meeting.

General Duties (20%)
- Dispatch duties and leave coverage between team members.
- Any other duties as assigned by Reporting Officer.

**Job Requirements**

Educational Qualifications
- Diploma from a recognised institution.

Skills and Knowledge
- Good co-ordination, interpersonal and communication skills.
- Proficient in Microsoft Office Applications.
- At least two years’ working experience, preferably in healthcare industry.

Personal Traits
- Pro-active, self-motivated, with a “can-do” attitude
- Ability to multi-task, work independently and work in a team.
- Service-oriented and customer-focused.

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