Executive / Senior Executive (Executive Assistant)

3 days ago

Queenstown, Singapore DSO National Laboratories Full time

**Responsibilities**:
DSO National Laboratories (DSO) is Singapore's largest defence research and development (R&D) organisation, with the critical mission to develop technological solutions to sharpen the cutting edge of Singapore's national security. At DSO, you will develop more than just a career. This is where you will make a real impact and shape the future of defence across the spectrum of air, land, sea, space and cyberspace.

The Emerging Systems Division focuses research and development on a broad spectrum of capabilities that are critical to the Singapore Armed Forces (SAF) defence systems. These include antenna design and electromagnetics, as well as next-wave technologies in the areas of lasers and advanced materials.

People are DSO’s greatest asset. You will get to realise your career aspirations and develop your own niche either as a deep technical expert or a leader in the team. With frequent career dialogues and a robust training and development framework, we will provide you with the necessary development tools for you to reach your potential. You will also be recognised and rewarded through competitive remuneration packages and scholarship opportunities.

Executive / Senior Executive (Executive Assistant)

In this role, you will:

- Provide administrative support to the division core programme to enable smooth running of the projects and the day-to-day operations. This will include all financial related activities, admin and logistics support such as:
(a) Budget planning and management (operating & capital)
(b) Projects planning and execution
(c) Resource management
(d) Event organisation
- Liaise and coordinate with various stakeholders to ensure timely updates of projects
- Monitor the project financial status / issues and highlight them if needed
- Provide secretariat support
- Overall facilitation for all meetings by providing administrative support and to assist to prepare the necessary reports
- Collate and report statistics regularly on projects status, manpower utilisation, and budget to ensure smooth running of projects. e.g. KPI reporting, project transitions etc.
- Monitor operating budgets (e.g. training budget, interaction funds, refreshment budget etc) to ensure no outstanding commitments for operating cash budgets after financial year closes
- Assist in preparing Annual Business Plan with analysis of past business plan and regular monitoring of budget to ensure enough resources (budget & space) to fulfil its business needs
- Administer system support and updates, and record management. e.g. collate staff training data etc.

**Requirements**:

- Diploma in any fields
- Good knowledge in SAP preferred
- Ability to understand, analyse and interpret data
- Able to collaborate with multiple parties and with all levels of staff within an organization
- Able to work independently to plan, prioritise, organise and manage multiple work demands, expectations and deadlines
- Meticulous and demonstrates good initiative
- Maintain good performance and quality of work even under pressure
- Proficient in MS Office (e.g. Excel, Word and PowerPoint)
- Good command of written English and ability to write well professionally
- Good interpersonal communication skills

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