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HR Executive

2 weeks ago

Battery Road, Singapore Mayer Brown Full time

Overview:
Mayer Brown is a leading global law firm with offices in 27 key business centres across the Americas, Asia, Europe and the Middle East. With approximately 200 lawyers in each of the world’s three largest financial centres — New York, London and Hong Kong — we are uniquely positioned to advise leading companies and financial institutions on their most complex legal needs. We have deep experience in high-stakes litigation and complex transactions across industry sectors, including our signature strength, the global financial services industry.

We are a collegial, collaborative and diverse firm where highly motivated individuals with an unwavering commitment to excellence receive the opportunity, support and development they need to grow, thrive and realise their greatest potential. We also encourage all our people to use their skills to support the wider community through our pro bono and community volunteering programmes. At Mayer Brown the principles of mutual respect, dignity and understanding are central to the way we work and help to provide an environment where diversity and inclusion are embraced.

**Responsibilities**:

- Support the HR operations on a daily basis, maintaining up-to-date HR records, including performing data and process analysis
- Facilitate staff on-boarding and off-boarding processes, including probation confirmations, benefit enrolments, contract renewals and leaver logistics Process MoM registrations; new/renewal/cancellations of all relevant passes (EP,DP,LTVP), seeking guidance from the HR Manager on a timely basis as needed.
- Process all foreign lawyer registrations/deregistration with the Legal Services Regulatory Authority, seeking guidance from the HR Manager on a timely basis as needed.
- Assist with and coordinate renewals of Singapore practicing certificates, including Notice of Change filings
- Process monthly payroll (including associated tasks) and annual tax filing by the agreed deadlines, for approval by the HR Manager.
- Assist with the coordination of the annual performance appraisal process for both lawyers and support staff, working with the regional HR team.
- Work alongside regional recruitment team to drive recruitment process, including JD drafting, talent sourcing, shortlisting, scheduling and conducting interviews, etc.
- Support in managing employee benefit insurance plans and renewals
- Monitor leave records and work attendance including overseeing secretarial coverage as needed
- Assist with regular review and update of HR policies and processes to ensure compliance to global and local statutory requirements
- Assist with coordination of diversity and inclusion and wellbeing initiatives for the Singapore office

Qualifications / Person Specification:

- Tertiary education
- Excellent communication skills in both written and spoken English
- Excellent PC skills in MS Excel and MS Word
- Experience of working in a professional services environment an advantage
- Minimum 3 years’ relevant experience with sizeable company
- Highly detail oriented with the ability to work well under pressure and the ability to meet deadlines
- Flexible and enthusiastic approach to team work.
- Adaptable, self-starter and pro-active.
- Reliable and organised.