Senior Executive Assistant

7 days ago

Singapore Singapore Children's Society Full time

**Job Description**:
To provide clerical, administrative and receptionist support for the centre

Receptionist/customer service experience including but not limited to:

- Engaging visitors in a professional manner, answering phone calls, noting and forwarding messages, receiving donations/deliveries, point-of-contact for disbursing donations, attending to enquiries and creating cases in e-system, etc. (multi-tasking)

Fulfilling clerical/admin duties including but not limited to:

- Supporting team in claims process
- Maintaining office signage
- Maintaining office phone greetings
- Updating and maintaining simple work schedule database
- Supporting the upkeeping of the office facilities, environment, assets, other properties, and safety
- Supporting team in issuance/collection of corporate items/devices
- Working closely with supervisor

**Requirements**:

- ITE certificate in Business Administration or relevant discipline with at least recent 8 years of full-time admin work experience, or O-Level with at least recent 10 years of full-time admin work experience
- Good in receptionist/customer service skills
- Basic Microsoft Office skills (Outlook, Excel, Word and Powerpoint)
- Basic web conference skills (e.g. operating/navigating Zoom for online meetings)
- Good in multi-tasking and prioritizing duties
- Good in managing time and stress (working on tight deadlines and multiple tasks concurrently) and being always professional
- Good in following standard processes (especially for audit purpose) and taking on any new challenges/initiatives
- Good and always professional in verbal and written communication (good interpersonal skills)
- Good adaptability (able to rapidly learn new skills and behaviours in response to changing circumstances)
- Meticulous
- Independent but is also a good team player who communicates, interacts, and collaborates well with colleagues
- Overall good work ethics

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