Executive/Senior Executive, Executive Assistant

Executive/Senior Executive, Executive Assistant
Join to apply for the
Executive/Senior Executive, Executive Assistant
role at
IMDA
Executive/Senior Executive, Executive Assistant
Join to apply for the
Executive/Senior Executive, Executive Assistant
role at
IMDA
Get AI-powered advice on this job and more exclusive features.
We are seeking a highly organized and proactive Executive Assistant to support the Cluster Directors/Directors (CD/Dir) in the Sectoral Transformation Group (STG). The ideal candidate will play a critical role in ensuring the smooth operation of the CD/Dir's offices, managing a variety of administrative responsibilities. This position requires a keen attention to detail, excellent inter-personal/communication skills, and the ability to manage multiple priorities across different groups in a fast-paced, technology-driven environment.
Job Responsibilities:
Administrative Support:
Manage the calendars of the Directors from the Digital Transformation Cluster and SME Go Digital teams.
Support in administrative work such as submission of claims, schedule meetings, coordinate travel arrangements, and support officers in handling divisional-wide budgetary matters like procurement.
Organize and maintain confidential files, records, and documentation and assist in asset management of Cluster/Division.
Maintaining and organizing digital and physical files for easy access and retrieval.
Support the team in tracking programme activities, budgets and outcomes.
Event Coordination:
Plan and coordinate, organise logistics for internal and external meetings, workshops, conferences, industry events and meetings.
Prepare materials and manage event follow-up communications.
Liaising with enterprises and partners in engagements such as sending invitations, monitoring RSVP, marketing initiatives/events and answering basic queries.
Communication and Liaison:
Act as the primary point of contact for internal and external communications, including managing phone calls, emails, and correspondence.
Serve as a liaison between the CD/Dirs and internal teams, external partners, and industry stakeholders.
Others:
Assist in basic research work to support the divisions’ work, circulating information to staff for information Able to cover other Executive Assistants across the rest of STG when necessary
Assist in any ad-hoc duties that may be assigned from time to time, including other group-wide or IMDA-wide initiatives.
Job Requirement:
Related working experience with at least 4 years in office management and administrative support.
Ability to organise and meet deadlines with minimal supervision.
Flexibility and adaptability to a fast-paced environment.
Good inter-personal skills. Good oral and written communication skills.
Strong sense of teamwork and willingness to learn new things
Knowledge of Microsoft Office software packages and the ability to learn company-specific software if required.
Seniority level
Seniority level Mid-Senior level
Employment type
Employment type Full-time
Job function
Job function Other
Industries Government Administration
Referrals increase your chances of interviewing at IMDA by 2x
Get notified about new Executive/Senior Executive, Executive Assistant jobs in
Singapore .
Admin Associate, Office of President (Contract)
Operations Admin Executive (Coliving/Hotel/Serviced Apartment)
Executive Assistant | The Lo & Behold Group
Team Assistant, Store Planning & Construction
We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.
#J-18808-Ljbffr