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Accounts Coordinator

2 weeks ago

Jurong East, Singapore Strato Maritime Services Pte Ltd Full time

**Summary**

To support billing, invoice and payment processing workflow and administrative support for the finance team.
- Billing, invoice and payment processing.
- Preparation of billing based on contractual terms and statement of accounts, seeking approval of invoices according to approval matrix
- Recording of vendor invoices, ensuring accuracy against vendor invoice/ PO / GRN and resolving any discrepancies, ensuring accuracy of GL coding, project coding, GST, seeking approval of invoices according to approval matrix Process payments of approved invoices, ensuring no duplicate payments and accuracy of bank and payment details, seeking payment approval according to approval matrix
- Provides copies of suppliers’ invoices for back charge to third parties
- Maintain a systematic filing system of documents.
- Provide administrative support for other finance matters
- Other ad-hoc tasks as may be assigned from time to time.

**Job Requirements**:
**Education and Experience**:

- Diploma in Accounting, Finance or Business preferred
- At least 2 to 3 years experience in accounting, accounts receivables, accounts payables or equivalent roles

**Accounting Software: Accounting Software**:

- Proficient in Microsoft Office Applications, in particular Microsoft Excel (pivot tables, formulas etc)
- Experience with ERP systems (in particular SAGE)

**Accounting Knowledge**:

- Understanding of billing, invoice and payment processing, general ledger (GL) coding, and reconciliations
- Some knowledge of tax regulations, expense policies, and financial reporting is preferred

**Soft Skills**:
Ensuring accurate billing and avoiding overbilling or underbilling, ensuring accurate invoice entries and avoiding duplicate payments
- **Time Management**: Handling multiple invoices, deadlines, and approvals
- **Communication Skills**:Interacting with vendors, internal teams, and management
- **Problem-Solving**: Resolving discrepancies in billing, invoices, payments, and vendor accounts

**Job Types**: Full-time, Permanent

Pay: $2,600.00 - $3,200.00 per month

**Benefits**:

- Flexible schedule
- Food provided
- Health insurance
- Work from home

Schedule:

- Monday to Friday

Work Location: In person