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Purchasing Coordinator

2 weeks ago

Jurong East, Singapore Francois Maritime Services Pte Ltd Full time

Join us on board for a “Sail-through Convenience” experience at Francois, where we pride ourselves in delivering sustainable outcomes for our onshore and offshore clients.

What You’ll Do:

- Assist the Key Accounts team to achieve the same working day response to the customers e.g. import sales quotation into the internal system, submitting quotation via customer portal.
- Assist Key Account Manager and Key Account Officer in the procurement of goods or services with the selected vendors
- Ensure on time delivery by suppliers at the agreed price and to meet internal and external quality, safety and certification requirements.
- Arrangements of return items with the vendor
- Highlight any problems to superior e.g. lead time, stock unavailability, price increase or price discrepancy from suppliers and vendors.
- Review all purchasing documents (order confirmation, purchase orders) and ensure accuracy and completeness within the allocated sphere of responsibility.
- Checking of PO deliveries by vendor for the delivery of the day and next. Ensuring that all vendor order is complete before job order closing.
- Update post back/ data input in the ERP system promptly.
- Coordinate with vendors for relevant product information (MSDS, certificates)
- Ensure that all activities are carried out in accordance with the company’s Quality, Health, Safety & Environment (QHSE) and Ethics & Compliance policies.
- Perform any other duties or projects as requested by the superior.

Who You Are:

- Minimum Secondary or Diploma level or its equivalent.
- Minimum 1 to 2 years relevant experience.
- Proficiency in English, adaptable to change and well organized.
- Problem solving and analytical skills, coupled with demonstrated ability to work to tight and conflicting deadlines.
- MS-Office and Outlook skills.
- Demonstrate excellent interpersonal skills and be able to work in a diverse and multicultural environment.

**Salary**: $2,600.00 - $3,000.00 per month

Work Location: In person