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Executive, Training and Office Administration
2 weeks ago
We are looking for an individual to join our team at Universal Stage to support and facilitate the training and office administration process with various stakeholders.
If the description below ignites something in you, let’s meet and chat.
You are meticulous, attention to details and quality-focused
You are result-oriented and solution-driven when facing with issues
You can multi-task and excellent in maintaining happy and harmonious working relationships with various stakeholders
You aspire to hone your skills in various aspects of organisation, administration and coordination, and seek to build your career in the adult training industry and consultancy
You are self-driven, can work independently and constantly seek for improvements
You have a curiosity of a child, a voracious appetite to learn and a daring attitude to experiment new ways of doing things
**Job Description**:
You will be part of a fast-moving team and will support the team in the following ways:
- Perform full spectrum of administrative and secretarial duties to ensure smooth running of training courses, include handling enquiries, record keeping, documents management, and others
- Produce documents, reports, presentations and collaterals that support the complete organisation of training courses
- Provide support in searching and following up with action on training courses -triggering follow-up action, getting responses
- Encourage learners to put into practice the knowledge and skills gained from the programme, share and document their sharing of the actual real-life experiences for cross-learning and marketing purposes
- Organise meetings and ensure that the meetings are well-organised, include preparing snacks and beverages and setup of the facility
- Maintain the office supplies, including stationary, equipment, pantry, etc, are always at the sufficient level and ensure the working environment is proper, clean, neat and enjoyable by all stakeholders
- Provide assistance to management team in office administration matters, including leave management, claim preparation and submission and project matters.
- Build and maintain mutually supportive relationship with stakeholders
- Perform any other ad-hoc tasks(s) assigned
Person Specifications
- Educated to diploma or higher level
- Exceptional interpersonal and communication skills, to enable professional and prompt interaction with a wide range of contacts, both internal and external customers
- Ability to organise and plan own work
- Excellent attention to detail, with the ability to maintain a high level of accuracy
- A flexible, pro-active approach to work including the ability to prioritise
- Ability to work on own initiative
- Ability to deal with sensitive information with discretion and to maintain confidentiality
Pay: $2,800.00 - $3,500.00 per month
Schedule:
- Monday to Friday
Supplemental Pay:
- Performance bonus
Work Location: In person
