PMO Administrator, Japan

Circles.Life is not just your digital telco provider. Since our launch, we revolutionised the telco industry by seamlessly integrating both telco and digital lifestyle services on our Circles-X platform. Over the past years, we have captured more than 5% market share in Singapore, launched in Australia, Taiwan & Indonesia while attaining record breaking CSAT and NPS (+50). We were voted the Top Employer in Digital Telco and also became an accredited winner in showcasing excellence in workplace culture in 2019. As we're growing to become the biggest and most loved brand, we are looking for: PMO Operations & Administrator.

**Administrative**
- Ensuring all information and documentation is processed, maintained, monitored, and filed.
- Maintain product website
- Providing a comprehensive administrative service including assisting in setting up
workshops, meetings, taking minutes, chasing actions, arranging travel, arranging
quotations and purchases, and managing adhoc queries.
- Support and manage meetings of various teams of PMs, includes booking of meeting
rooms and taking minutes of meeting.
- Co-ordinate the collation of reports and produce summary weekly and monthly reports.
- Support, monitor and progress action items for leadership team
- Involvement in ad-hoc projects and Private and Confidential assignments if required

**Operations**
- Maintaining project management tools and support on templates, tools, software
- Resource management (i.e. training, budgeting)
- Be on top of critical project deliverables and other documentation to ensure progress transparency to all stakeholders

**People program**
- Support PMO lead in creating programs to ensure team's success through newbie onboarding, self/group learning sessions, team bonding activities, and externally through Product thought-leadership articles and events.
- Organize and coordinate team events across various countries, and provide a full-range of support activities to our product leaders
- Involvement in ad-hoc projects and Private and Confidential assignments if required

**Requirements**:

- Minimum 1 to 3 years experience working as project administrator or coordinator
- Familiar with Project Management and Agile Methodology
- Have knowledge of Project and Program status tracking and reporting
- Have knowledge of project financials management and reporting
- Strong team player; able to work in an environment with high inter-dependencies between teams and cross-cultural colleagues
- Excellent communication and negotiation skills, Japanese Language skills will be a plus
- Strong organisation skills and attention to detail
- Proficient with Google Suite

**What's on offer**

Circles.Life provides a great environment and platform for employees to build their career. In this role, you can expect:

- Unique opportunity to be a part of innovating the telecommunications industry (Circles.Life is the only company of its kind in all of Asia).
- Once in a lifetime chance to help shape a brand from the ground up
- Autonomy in the role and in managing your own portfolio.
- Exposure to the fast-paced world of high-tech start-ups.
- Attractive experience and compensation.
- Working with passionate, smart and driven colleagues in a vibrant environment.

Circles.Life is committed to a diverse and inclusive workplace. We are an equal opportunity employer and do not discriminate on the basis of race, national origin, gender, disability or age.

To all recruitment agencies: Circles.Life will only acknowledge resumes from agencies specifically retained for the role.