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Manager/Senior Manager

2 weeks ago

Singapore PMO - Strategy Group Full time $60,000 - $80,000 per year

What the role is

Strategy Group leads and organises the Public Service to develop and implement the Government's strategic priorities.

The Corporate Services (CS) directorate provides key support services for PMO-SG and has 4 main functions:
i. Finance manages PMO-SG's annual budget and makes recommendation on allocation of financial resources;
ii. Knowledge Management oversees the registry and documentation of the thinking of the past and helps with our decision for new ideas and future policies;
iii. Procurement provides advice on procurement matters and reviews procurement submissions for compliance; and
iv. Admin oversees the day-to-day operations in PMO-SG.

As the Admin Manager, you will oversee critical work such as day-to-day office administration, management of office logistics & facilities, office space planning & optimisation, and emergency preparedness planning & response.

What you will be working on

This will include:


• Develop, review and implement internal policies and procedures related to workplace, service delivery and facilities management.

• Ensure smooth day-to-day operations through effective management of office supplies, office assets and office facilities.

• Drive and administer office workspace review and planning e.g. periodic office space regularisation, improvement to office infrastructure, additions and alteration works, making provisions for onboarding officers etc.

• Establish, review and maintain policies, plans and Standard Operating Procedures (SOPs) e.g. Business Continuity Plan, contingency plans etc.

• Develop, review and implement initiatives to increase Organisation's awareness on sustainability and promoting green practices.

• Administer IT systems managed by the Admin team and verify that appropriate user access controls are in place.

• Work with internal stakeholders and outsourced service providers to coordinate system enhancements and improve service delivery experiences.

• Collect and organise gifts for valuation, and manage its proper storage and disposal.

• Forecast and oversee Admin's budget including payment matters.

What we are looking for

A. Competencies Required

• [Working Effectively with Stakeholders] Ability to actively engage stakeholders at all levels, both internally and externally, in order to identify issues of concern and co-create solutions that meet their needs while also advancing the organisation's priorities.

• [Thinking Clearly and Making Sound Judgement] Ability to collect and analyse different sources of information to aid your assessment of the problem at hand. This includes the ability to consider and evaluate possible solutions and propose the most appropriate one.

• [Administration Management] Ability to supervise and contribute to complex administrative and support initiatives and projects (e.g. review and streamlining of work processes).

• [Logistics Coordination] Ability to manage daily operations and logistics arrangements involved for collection and transportation of office supplies and materials.

B. Personal Traits

• Meticulous with an eye for details and able to handle work concurrently and in an organised manner.

• Self-starter who is both a team-player and an independent worker who can work well with tight timelines.

• Able to manage and resolve issues involving multiple parties and stakeholders.

• Strong project management, problem-solving and critical-thinking skills.

C. Work Experience Required

• At least 3 years of experience in administrative management.

• Experience in business continuity planning, workspace planning and/or government procurement will be advantageous.