Document Controller

JLL supports the Whole You, personally and professionally.
Document Controller
About JLL
- We’re JLL. We’re a professional services and investment management firm specializing in real estate. As a Fortune 500 company, we help real estate owners, occupiers and investors achieve their business ambitions.
If you’re looking to step up your career, JLL is the perfect professional home. With us, you’ll have a chance to innovate with the world’s leading businesses, put that expertise into action on landmark projects, and work on game-changing real estate initiatives. You’ll also make long-lasting professional connections and be inspired by the best. We’re focused on opportunity and want to help you make the most of yours. Achieve your ambitions - join us at JLL
What this job involves
Broadly Document Controller will work together with Project Management team and works within the established Electronic Document Management System (EDMS) to ensure that project information is accurate, controlled, filed and registered for optimized tracking and retrieval.
**The Document Controller is responsible for the following**:
Collate and upload documents into centralized folder structures following set procedures
Check documents for accuracy of spelling and grammar. Edit/correct documents as required
Ensuring that pre-established document control requirements (document layout and numbering system, how many and which signatures are required for certain approvals, etc.) are satisfactorily met throughout the duration of the project.
**Expediting**: creation, review, signature approval, and release of internally produced documents.
Enter data, receive, track, and control documents using the Electronic Document Management System to register documents and maintain databases.
Producing logs, transmittals, and other reports as required
Assisting users in capturing and locating electronic information.
Verifying retention requirements; arrange hard copies filing and long-term storage or handover documents at the time of closeout to Client rep
Review and update technical documents (e.g. manuals and workflows)
Ensure all documents and files have the appropriate document management version control protocols in place
Use as directed proprietary digital Document Management Systems
Notify personnel of updated document versions and how to access them
Work with all documents and records across various business lines, regions, countries and sectors
File all documents as digital records
Create document templates as requested for future use
Retrieve files as requested by key stakeholders and clients
Manage the flow of documentation within the organization
Maintain confidentiality around sensitive information and terms of agreement
Our successful Document Controller has
Basic understanding of construction and engineering project documentation, drawings, etc.
Familiarity with project management would be viewed favourably
Knowledge and familiarity of Electronic Document Management Systems (EDMS)
Proficient typing and editing skills
Data organization skills
Attention to detail
Ability to engage and work effectively with all levels of stakeholders, including senior executives
Strong analytical background with attention to detail
Strong organization skills with the ability to work on multiple tasks
Show proof of rigor and autonomy when working
Ability to work to meet deadlines, even when timeframes are demanding
Proven work experience as a Document Controller or similar role
Tertiary qualification in computer science, business administration, construction/engineering or similar field
Minimum of 2 years’ experience in document or records management
Experience working with many file types
Working knowledge and familiar with Google Suite
Basic knowledge and understanding of construction projects
Good report writing skills
1 year contract, renew
What you can expect from us
You’ll join an entrepreneurial, inclusive culture. One where we succeed together - across the desk and around the globe. Where like-minded people work naturally together to achieve great things.
Our Total Rewards program reflects our commitment to helping you achieve your ambitions in career, recognition, wellbeing, benefits and pay. We’ll offer you a competitive salary and benefits package.
Join us to develop your strengths and enjoy a fulfilling career full of varied experiences. Keep those ambitions in sights and imagine where JLL can take you...
**Location**:
Singapore
Personalized benefits that support personal well-being and growth:
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.
About JLL
- We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate ow