Assistant Director, Knowledge

5 days ago

Singapore INTELLECTUAL PROPERTY OFFICE OF SINGAPORE Full time

Great ideas do not discriminate, and anyone can have them. Given the right protection and support, a great idea can become a powerful brand, a transformative technology, an innovative process or design, or even a song or story that moves one’s soul. Housing Singapore’s largest community of intellectual property (IP) experts, IPOS understands better than anyone how important it is to protect ideas and creations for now and for the future. We leverage our deep technical, legal and business expertise to help innovative enterprises grow, through their intangible assets, including IP, from Singapore, through Singapore. We catalyse the ideas of today, into the assets of tomorrow.

The Knowledge & Workspace Department supports the creation, retention and sharing of knowledge critical to IPOS in meeting its organisational goals. It also administers IPOS’s physical and digital workspaces. We are seeking a dynamic and tech-savvy individual to oversee the management of our physical workspace and the delivery of our office programmes and services. If you have a keen eye for detail and a passion for continuous improvement, this role offers the opportunity to collaborate with various teams to optimise our workspaces, systems and processes, ensuring they are user-friendly, efficient, and aligned with our business needs.

**The key responsibilities**:

- Lead the development and execution of workspace planning strategies that align with organisational goals, optimise space utilisation, and adapt to evolving work arrangements.
- Oversee the procurement, implementation, and maintenance of infrastructure, systems, and services to ensure a safe, clean, and conducive work environment.
- Drive the digital transformation, redesigning and delivery of workspace services and processes.Lead the coordination and implementation of workspace programmes such as Workplace Safety & Health (WSH), Business Continuity Planning (BCP), and the GreenGov.SG environmental sustainability initiative.

**We want to hear from you if you**:

- Hold a tertiary qualification, preferably in facilities management, business administration, information systems, or a related field. Having professional certifications relevant to this role is advantageous.
- Bring at least 5 years of working experience in office administration, facilities management and/or project management. Experience in implementing workspace loss prevention, communications and productivity systems and tools is a plus.
- Have a working understanding of principles, best practices and regulations on workplace safety & health, business continuity planning and/or environmental sustainability.
- Have proven experience in business process improvement, technology integration, service design, and/or change management.
- Exhibit excellent written and verbal communication skills, with the ability to collaborate effectively across diverse teams.
- Demonstrate a proactive and flexible approach to work, with strong leadership abilities to manage and prioritise tasks and projects in a dynamic environment.

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