Superintendency Trainee

**Position Overview**

Provide operational supports to the dedicated vessels in the fleet cell with regards to computerized Planned Maintenance System and statutory requirements. Provides secretarial and administrative support to Technical Director, Fleet Managers and Superintendents to ensure the smooth and efficient operation of the technical service projects under management and the administrative duties of the departments are accomplished.

**Key Responsibilities & Accountabilities**
- Assist and provide support to the Superintendents in organizing, coordinating, monitoring and following-up on fleet's class records and various outstanding items, defect reports, repairs and in organizing attendances for on-board services, surveys, inspections (external providers, service stations etc.) in consultation with technical superintendents
- Assist the Technical Team in organizing new projects and dry dockings under the guidance of the Superintendents. Compiles technical reports according to prescribe formats and ship’s owners requirements. Ensures that PMS is constantly updated and/or revised, as required by reviewing and monitoring work orders and maintenance history data
- Monitor and review the vessel consumptions & reporting (lubricants, bunkers, paints, FW etc.) and various analysis reports, as received and distributes respective files accordingly
- Record and monitor the vessels’ Technical Superintendents attendance intervals, the produced reports and the identified deficiencies and ensures proper filing and record keeping
- Monitor the status of all certificates, records and reports of vessels and coordinates their renewals. Ensures the certificates’ due dates monitoring system is always kept up-to-date and communicates with the vessel’s class society and schedules, organizes and coordinates class attendances
- Monitor the status of LSA and FFA equipment & arranging service in consultation with Superintendents. Maintaining electronic or hard-copy vessel drawings
- Provide technical support and any additional technical documentation and assistance to shipboard personnel for the proper operation and maintenance of the vessels’ machinery and equipment. Ensures proper record keeping practices are followed-up on board, all vessel’s reports, forms, records etc. are received on time, reviewed as required and filed accordingly
- Ensure company’s policies and procedures are followed within the department. Prepares various reports, collects vessel performance data as required for the technical department’s reporting of KPIs
- Provide guidance on technical issues and company’s quality system and reviews the on-board technical documentation and records
- Input various technical information, service reports in the company’s system as well as information related to purchasing, invoicing, certificates and various technical matters ensuring proper record keeping
- Assist Superintendents with preparation of monthly and quarterly reports and distributes same to owners
- Monitor and update Rules, Regulations, Technical Bulletins, etc.
- Assist with budgets, invoices, contracts (clients, consultant and contractor), cost control and tracking billing process with accounting
- Prepare the back-up list of Superintendents and update of TD organization chart
- Responsible for the general correspondence to vessels. Incoming mail / distribution/ dispatch
- Arrange meetings or any gatherings and prepares meeting minutes on assigned basis
- Assist in arrangements of Meeting rooms, Telephone call forwarding etc.
- Perform a full spectrum of administration duties to support the day-to-day office operation
- Provide support to sales/marketing communications, customer events and paper documents filing

**Qualifications & Experience**
- Undergraduate or Bachelor’s Degree in Maritime or related discipline
- Technical background / education preferably in the maritime sector

**Key Knowledge Areas**
- Knowledge with regards to organizational procedures/relationships.
- Some knowledge in ship operations (e.g., the renewal of class and statutory/flag related documents) is a plus

**Skills & Competencies**
- An effective communicator with a good command of the English language both spoken & written.
- Good with people (interpersonal skills) and well organized.
- Accountable, adaptable, attentive to detail, able to build and maintain work relationships,
- Able to analyze a situation, as it develops and report it to Superintendents & Fleet Manager.
- Service-oriented, self-motivated
- Ability to work under pressure and be adapt to new circumstances.