Accounts and Office Administrator

5 days ago

Singapore BIO ARK GLOBAL PTE. LTD. Full time

Position Overview: We are seeking a reliable and detail-oriented General Accounts and Office Administrator to join our team. As the General Accounts and Office Administrator, you will be responsible for managing various administrative tasks, maintaining financial records, and providing support to ensure smooth office operations. Your role will encompass a combination of accounting, bookkeeping, and administrative duties.

**Responsibilities**:

- Accounts Payable and Receivable: Manage accounts payable and receivable processes, including processing invoices, reconciling payments, and following up on outstanding balances. Maintain accurate and up-to-date financial records.
- Bookkeeping: Perform general bookkeeping tasks, such as recording financial transactions, managing petty cash, and reconciling bank statements. Prepare and maintain financial reports, including balance sheets, income statements, and cash flow statements.
- Payroll Administration: Assist in processing payroll, ensuring accuracy and compliance with company policies and relevant regulations. Maintain employee records, including attendance, leave, and benefit information.
- Office Administration: Handle various administrative tasks to support the smooth operation of the office. This may include managing office supplies, coordinating meetings, handling correspondence, and maintaining filing systems.
- Reception and Communication: Serve as the first point of contact for visitors and incoming calls. Provide assistance, direct inquiries to the appropriate departments, and ensure a professional and welcoming office environment.
- Data Entry and Database Management: Accurately enter data into relevant systems and databases. Maintain and update customer, vendor, and employee records as required.
- Correspondence and Documentation: Prepare and edit documents, correspondence, and reports as needed. Maintain confidentiality of sensitive information and ensure proper handling of confidential documents.
- Vendor Management: Assist with vendor management, including maintaining vendor records, processing vendor invoices, and managing vendor relationships.
- Compliance and Record Keeping: Ensure compliance with relevant regulations and internal policies. Maintain proper documentation and records, including financial, administrative, and HR-related files.
- Ad hoc Tasks: Support other departments and team members with ad hoc administrative tasks and projects as needed.

Qualifications:

- Diploma or equivalent work experience. Additional certifications or courses in accounting or office administration are a plus.
- Proven experience in a similar role, performing accounting and office administration tasks.
- Strong knowledge of basic accounting principles and procedures.
- Proficiency in accounting software and MS Office suite (Excel, Word, Outlook).
- Excellent organizational and time management skills, with the ability to multitask and prioritize effectively.
- Attention to detail and accuracy in data entry and record keeping.
- Strong verbal and written communication skills.
- Ability to maintain confidentiality and handle sensitive information with discretion.
- Excellent interpersonal skills and the ability to work effectively with colleagues at all levels.
- Self-motivated and able to work independently with mínimal supervision.
- Strong problem-solving and decision-making abilities.
- Familiarity with relevant regulations and compliance requirements.

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