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Accounts and Administration Officer

2 weeks ago

Singapore CAI LIN JI (SINGAPORE) HOLDINGS PTE. LTD. Full time

**Job Summary**:
**Key Responsibilities**:
**Accounting Duties**:

- **Financial Record Keeping**: Maintain accurate and up-to-date financial records, including managing the general ledger, accounts payable, and accounts receivable.
- **Invoicing and Collections**: Prepare, issue, and follow up on invoices. Manage overdue accounts and collections.
- **Bank Reconciliation**: Perform monthly bank reconciliations and ensure all transactions are recorded accurately.
- **Expense Management**: Process and monitor employee expense claims, ensuring compliance with company policies and guidelines.
- **Financial Reporting**: Prepare monthly, quarterly, and annual financial statements, including P&L, balance sheets, and cash flow reports.
- **Tax and Compliance**: Assist with tax reporting and filing, including GST submissions, ensuring compliance with Singaporean tax regulations.
- **Audit Support**: Provide necessary documentation and information to support internal and external audits.

**Administrative Duties**:

- **Office Management**: Oversee daily office operations, including ordering and managing office supplies, maintaining equipment, and ensuring the office environment is tidy and efficient.
- **Documentation and Filing**: Maintain and organize company records, including contracts, employee files, and financial documents, ensuring they are up-to-date and accessible.
- **Communication**: Act as a point of contact for clients, suppliers, and employees, handling inquiries and directing them to the appropriate personnel.
- **Scheduling and Coordination**: Manage calendars, schedule meetings, and coordinate travel arrangements and accommodations for staff.
- **Event and Meeting Coordination**: Assist in the planning and organization of company events, meetings, and training sessions.
- **HR Support**: Support HR functions, including recruitment processes, onboarding new employees, and maintaining HR documentation and records.

**Qualifications**:

- **Education**: Diploma or bachelor’s degree in accounting, Finance, Business Administration, or a related field.
- **Experience**: Minimum of 2-3 years of experience in accounting and administrative roles.
- **Skills**:

- Strong understanding of accounting principles and practices.
- Proficiency in accounting software (Xero) and Microsoft Office Suite (Excel, Word, PowerPoint).
- Excellent organizational skills and attention to detail.
- Strong communication and interpersonal skills.
- Ability to work independently and manage multiple tasks simultaneously.
- Knowledge of Singaporean financial and tax regulations, including GST.