Senior Executive, Faculty

2 weeks ago

Singapore HYPERSCAL SOLUTIONS PTE. LTD. Full time

**COMPANY DESCRIPTION**

Singapore Management University is a place where high-level professionalism blends together with a healthy informality. The 'family-like' atmosphere among the SMU community fosters a culture where employees work, plan, organise and play together building a strong collegiality and morale within the university.

Our commitment to attract and retain talent is ongoing. We offer attractive benefits and welfare, competitive compensation packages, and generous professional development opportunities all to meet the work-life needs of our staff. No wonder, then, that SMU continues to be given numerous awards and recognition for its human resource excellence.

**RESPONSIBILITIES**

This position is for Lee Kong Chian School of Business (LKCSB).

Appointment, Re-appointment, Promotion and Tenure Review
- Provide administrative and logistics support for all aspects of faculty review:

- Collate relevant documents and photocopy sufficient sets of dossiers for the various stages of internal review: REC, SEC, Deputy Dean and Dean, and for external reviewers.
- Files for deanery.
- Maintain records of all faculty review cases; external & internal reviewers, etc.

Faculty Appraisal
- Provide administrative and logistics support for the entire faculty appraisal process:

- Generate faculty's teaching evaluations.
- Collate all required documents and make sufficient sets of dossiers for the various stages of appraisal: ACE, Group and Dean.
- Key logístical and operational support for appraisal meetings.
- Assist in the preparation of Dean's feedback letters, etc.

Faculty Recruitment
- Provide administrative and logistics support for faculty recruitment, and campus visits:

- Update status and records of faculty recruitment and campus visits
- Correspond with vendors on hotel-booking, taxi-booking, etc.

Support for Faculty data and files management
- Provide administrative and logístical support for files management - hard-copy & digital copies of all faculty related files and faculty data:

- Administer physical filing space across four locations: off-site in warehouse, storage in filing room, active files in Deputy Dean's office, and current files in F&R Unit filing cabinets.
- Assist to update faculty-related data, etc.

Support for Research & PhD programmes
- Provide operational and logístical support for research section visiting fellows, summer camps, distinguished visitors, professorships and fellowships, grants and PhD programmes
- Maintain visiting faculty directory on internet and intranet.
- Assist to arrange for accommodation and airport transfers for visitors, etc.

Other duties

Assist in school events eg. Admission interviews, Commencement, and Open House, and work on special projects as assigned.

**QUALIFICATIONS**
- Degree with minimum 2 years of experience or a Diploma with at least 5 years of relevant work experience.
- Prior experience in confidential positions preferred.
- Matured with excellent interpersonal and communication skills.
- Diligent and organised, with ability to work well under pressure.
- Analytical and meticulous with attention to important details.
- A good team player yet independent and with good initiatives.
- Good working knowledge of MS Word, Excel, Outlook, and Adobe Acrobat

**OTHER INFORMATION**
LI-KC1

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