Senior Executive, Faculty Affairs

4 days ago

Singapore Nanyang Technological University Full time

The Senior Executive will support the Assistant Manager in faculty recruitment operational and administrative matters as well as the Faculty Affairs Office in ensuring that accurate & timely services are provided in an effective and efficient manner.

Faculty Recruitment and Events support- Provide support to compile and profile applicants’ background information i.e. publications, citations and h-index, grants, etc. and verify applicants’ data for School Search Committee’s (SSC) evaluation.- Prepare list for shortlisted applicant for detailed comparison study.-
- Arrange for SSC meetings and take simple minutes.- Plan visit programme, research and teaching seminars.- Coordinate with Associate Chair (Student) office to get sufficient students and collate student feedback scores.- Arrange for LCC Specialist. Collate results of teaching survey.-
- Purchase of vouchers and process students’ vouchers for attending lectures.- Prepare dossier for submission to College.- Plan and coordinate Faculty Affairs Office events as well as recruitment or faculty initiatives.- Support the logistics and planning of meetings, events, including venue bookings, catering, coordination with faculty and unit managers where necessary.- Assist in putting up entertainment claims by faculty who are on recruitment trip/mission.-
- Undertake other duties and tasks assigned by Senior Management, as well as secretariat duties for SSC meetings, etc.

**Requirements**:
- Minimum good diploma from a recognized institution- Strong interpersonal skills and ability to manage stakeholders across different levels- Service-oriented and willing to go above and beyond job requirements to serve the School- Prior experience in recruitment process and events planning will be advantageous- Resourceful with the ability to work independently as a team member with mínimal direction- Able to work independently and in teams with cross-department members, stakeholders and others in the organization- Excellent command of English with excellent writing skills- 3 - 5 years of relevant professional experience preferred- Demonstrates flexibility and adaptability according to changing needs and priorities

Hiring Institution: NTU

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