Senior Executive, Afa

4 days ago


Singapore Nanyang Technological University Full time

ABOUT THE NATIONAL INSTITUTE OF EDUCATION (NIE)

The National Institute of Education (NIE), Singapore, is Singapore’s national teacher education institute and we are proud to be an integral part of the nation’s education service. We play a key role in the preparation of teachers and in the provision of teacher professional and school leadership development programmes. We are committed to our vision of being An Institute of Distinction: Leading the Future of Education and our mission to Inspire Learning, Transform Teaching and Advance Research. Read more about NIE

here


ABOUT THE OFFICE OF ACADEMIC AND FACULTY AFFAIRS (AFA)

The Office of Academic and Faculty Affairs oversees the recruitment as well as the career and leadership development of NIE faculty. Day-to-day operations include the full spectrum of administrative processes for faculty appointment, promotion & tenure, contract renewal, and appraisal of faculty. The Office also manages faculty-related data management systems, and faculty recognition awards. Additionally, the AFA Office works closely with the Academic Departments, Human Resource, and IT departments of NIE to ensure the smooth running of all matters related to faculty processes.

JOB SCOPE

The job of the Senior Executive, AFA, is to work collaboratively with the AFA team to manage and perform administrative processes that come under the purview of the AFA Office.

Responsibilities

Administrative Support
- Provide secretariat support for meetings, including taking minutes and preparing reports and presentations.

Website, Social Media and Portal Maintenace
- Ensure timely updates of online platforms to ensure and accurate information is presented to internal and external audiences.

Faculty School Attachment
- Manage and coordinate all aspects of the faculty school attachment process with MOE.
- Ensure all procedures, timelines, and relevant documentation are followed, and maintain smooth operations throughout the attachment period.

Faculty Awards and Recognition Administration:

- Provide administrative support in managing all faculty awards, and call for University nominations.
- Ensure the proper administration of awards, maintain accurate records, and coordinate with relevant departments to ensure timely execution.
- Schedule evaluation meetings and provide secretariat support.

Management of Faculty-related Processes
- Support administrative and evaluative processes for faculty appointments, promotions & tenure, contract renewals, lecturer promotions, and emplacements, ensuring alignment with NIE and NTU guidelines.
- Review dossiers and documents submitted by faculty to ensure accuracy and adherence to University policies.
- Provide guidance and prompt responses to faculty and administrators on faculty-related matters.
- Identify and implement enhancements to streamline faculty-related operations.

Faculty Engagement, Development, and Special Projects
- Organise professional learning communities and engagement sessions to enhance faculty understanding of NIE policies and guidelines.
- Support the operationalisation of faculty development and talent attraction initiatives.
- Collaborate with the Assistant Director and team to design and administer faculty surveys aimed at improving engagement.
- Conduct research, including literature reviews and environment scans, to support faculty development projects.
- Monitor global trends in faculty engagement and development to align NIE’s practices with international standards.

Faculty-related Online Systems
- Provide guidance and prompt responses to faculty and administrators on faculty-related online systems.

HR Matters
- Oversee the appointment of part-time and temporary administrative staff for the department.

Requirements
- A Polytechnic Diploma.
- At least 1 year of relevant experience. Experience in academic administration, HR, or academic publishing in a University setting is advantageous.
- Strong writing, analytical, and organisational skills.
- Exceptional attention to detail, time management, and interpersonal abilities.
- Capacity to manage multiple tasks and interact effectively with stakeholders at different levels.
- Self-motivated, proactive, and resilient.
- Familiarity with digital tools and an ability to leverage technology for process optimisation.

Closing Date

Other Information

Hiring Institution: NIE



  • Singapore AFA Full time

    Join to apply for the Marketing & Commercial Assistant Manager - Oakley AFA, SEA Korea role at AFA Join to apply for the Marketing & Commercial Assistant Manager - Oakley AFA, SEA Korea role at AFA If you've worn a pair of glasses, we've already met. We are a global leader in the design, manufacture, and distribution of ophthalmic lenses, frames,...


  • Singapore AFA Full time

    Join to apply for the Marketing & Commercial Assistant Manager - Oakley AFA, SEA Korea role at AFA Join to apply for the Marketing & Commercial Assistant Manager - Oakley AFA, SEA Korea role at AFA If you've worn a pair of glasses, we've already met. We are a global leader in the design, manufacture, and distribution of ophthalmic lenses, frames, and...


  • Singapore AFA Full time

    Join to apply for the Marketing & Commercial Assistant Manager - Oakley AFA, SEA Korea role at AFA Join to apply for the Marketing & Commercial Assistant Manager - Oakley AFA, SEA Korea role at AFA If you've worn a pair of glasses, we've already met.We are a global leader in the design, manufacture, and distribution of ophthalmic lenses, frames, and...


  • Singapore AFA Full time $90,000 - $120,000 per year

    Join to apply for the Marketing & Commercial Assistant Manager - Oakley AFA, SEA Korea role at AFA . 1 day ago Be among the first 25 applicants Join to apply for the Marketing & Commercial Assistant Manager - Oakley AFA, SEA Korea role at AFA . If you've worn a pair of glasses, we've already met. We are a global leader in the design, manufacture, and...


  • Singapore AFA Full time $90,000 - $120,000 per year

    If you've worn a pair of glasses, we've already met.We are a global leader in the design, manufacture, and distribution of ophthalmic lenses, frames, and sunglasses. We offer our industry stakeholders in over 150 countries access to a global platform of high-quality vision care products such as the Essilor brand, with Varilux, Crizal, Stellest and...


  • Singapore AFA Full time

    If you've worn a pair of glasses, we've already met.We are a global leader in the design, manufacture, and distribution of ophthalmic lenses, frames, and sunglasses. We offer our industry stakeholders in over 150 countries access to a global platform of high-quality vision care products such as the Essilor brand, with Varilux, Crizal, Stellest and...

  • Manager, Afa

    2 days ago


    Singapore NTU (Nanyang Technology University- Main Office-HR) Full time

    **ABOUT THE NATIONAL INSTITUTE OF EDUCATION (NIE)** The National Institute of Education (NIE), Singapore, is Singapore's national teacher education institute and we are proud to be an integral part of the nation's education service. We play a key role in the preparation of teachers and in the provision of teacher professional and school leadership...

  • Manager, Afa

    6 days ago


    Singapore Nanyang Technological University Full time

    ABOUT THE NATIONAL INSTITUTE OF EDUCATION (NIE) The National Institute of Education (NIE), Singapore, is the national teacher education institute and an integral part of the nation’s education system. Offering multidisciplinary undergraduate and graduate education programmes, the institute empowers students to analyse, tackle, and resolve challenges in...


  • Singapore Action For Aids (Singapore) Full time

    **Communications Executive** Action for AIDS is the leading provider of community-based HIV prevention programmes and support services in Singapore. An opportunity has arisen within its team for a Communications Executive. If you believe you have the right skill sets, attitude and want to make a difference we would like to hear from you. Job Scope and...


  • Singapore Luxottica Full time

    Select how often (in days) to receive an alert: Create Alert Date: May 16, 2025Location: Singapore, SG If you've worn a pair of glasses, we've already met. We are a global leader in the design, manufacture, and distribution of ophthalmic lenses, frames, and sunglasses. We offer our industry stakeholders in over 150 countries access to a global...