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Personal Assistant to Managing Director

3 weeks ago

Singapore Asher BWS Pte Ltd Full time

The role is to provide high quality executive personal assistance and administrative support to the Managing Director. Provide an efficient and responsive administrative, organizational, and logístical service to the Managing Director, helping him to manage and prioritize his time.

The Managing Director will rely heavily on the jobholder, trusting that work will be handled effectively and efficiently in his absence. Discretion and confidentiality are therefore essential attributes of this role.

**Responsibilities**:
**Personal Assistant to Managing Director**
Estimated 50% of Scope of Work
- Complete a broad variety of administrative tasks for the Managing Director including managing an extremely active calendar of appointments, plan, coordinating and ensures the Managing Director’s schedule is followed
- Sets up meeting files, scheduling and calendaring meetings, sets meeting agendas, setting location, time, and appropriate duration, identifies, invites, and confirms participants, location arrangements where required.
- Work closely and effectively with the Managing Director to keep him well informed of upcoming commitments and responsibilities, and follows up appropriately.
- Draft acknowledgment and thank you letters, personal correspondence, and other tasks that facilitate the CEO’s ability to effectively lead the organization.

**Sales Administrative Assistant**
Estimated 50% of Scope of Work
- Point of contact for inbound sales enquiries directed to the Managing Director
- Direct confirmed orders to the sales team for further processing
- Liaising and communication with staff, suppliers, and clients with regard to various aspects of sales, payments, meetings, events, and schedules.
- Compiling and preparing certain documents such as sales reports, presentations, and correspondence with guidance from the sales team.

**Job Types**: Full-time, Permanent, Fresh graduate

**Salary**: $1,800.00 - $2,400.00 per month

**Benefits**:

- Employee discount

Schedule:

- Monday to Friday

Supplemental Pay:

- Performance bonus

**Education**:

- Lower Secondary Qualification (preferred)