Personal Assistant to Managing Director

2 days ago

Singapore BREAKTHROUGH AND GROW PTE. LTD. Full time
Roles & Responsibilities

Job Description & Requirements

Personal Assistant to Managing Director (Not sales role)

Build real-world experience. Stay sharp. Grow as a team. Make an impact.

Introduction:

As a Personal Assistant, you will offer high-level support to our Director, assisting in both business development matters and the Director's daily business and personal affairs, ensuring each day runs smoothly and efficiently.

This role requires someone who can thrive in a fast-paced environment and is comfortable wearing multiple hats under tight timelines. We're looking for a dedicated individual who's ready to roll up their sleeves and take full ownership of their responsibilities.

As a hands-on team player, you will be expected to manage both executive support duties and business development tasks with ease. The ideal candidate is resourceful, communicates confidently in professional settings, and is capable of securing strategic collaborations, verifying potential leads, and ensuring the Director's day-to-day affairs are handled smoothly and efficiently.

Roles and Responsibilities:

  • Provide day-to-day administrative and personal support to the Director.
  • Manage the Director's schedules, appointments, meetings, and travel arrangements.
  • Coordinate and plan meetings, events, and travel itineraries to ensure efficiency and avoid conflicts.
  • Handle confidential information with utmost discretion and professionalism.
  • Handle incoming calls, emails, and messages on behalf of the Director.
  • Draft and respond to correspondence, proposals, presentations, and other communication as needed.
  • Liaise professionally with internal teams, clients, partners, vendors, and other external stakeholders.
  • Conduct initial research and verify the credibility of incoming leads and contacts.
  • Maintain and update lead databases; follow up on business inquiries to support growth.
  • Assist in identifying and securing potential business collaborations or partnerships.
  • Assist with daily cold calling and outreach campaigns to drive engagement.
  • Attend meetings or networking events alongside or on behalf of the Director when required.
  • Support any ad hoc needs related to the Director's personal commitments or family matters.
  • Help manage the Director's personal scheduling and daily tasks.

Criteria:

  • Diploma or degree in Secretary, or a related field (fresh grads are welcome to apply)
  • Ability to work in a very fast paced environment
  • Strong communication and interpersonal skills to communicate effectively
  • Required to be comfortable with cold calling and follow-ups
  • Highly organized, responsible, and able to manage multiple tasks independently
  • Meticulous with a strong attention to detail
  • Proactive and adaptable, willing to take on both creative and personal assistant role
  • Proficient in Microsoft Office (Word, Excel, PowerPoint)
  • Basic knowledge of social media platforms and content tools (e.g., Canva, Meta Business Suite)
  • A positive attitude and a strong sense of ownership over your work
  • Able to work in a fast-paced environment and meet deadlines

Caveat:

  • Let's be clear, this isn't a sales job. We are looking for someone who is ready to be the backbone of the company.
Tell employers what skills you have

Microsoft Office
Strong Attention To Detail
Travel Arrangements
Stress
Interpersonal Skills
Administration
Canva
Data Entry
PowerPoint
Adaptable
Business Development
Scheduling
Databases

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