Administrative Executive

1 week ago


Sembawang, Singapore Epworth Community Services Full time

1. Provide administrative support:

- Maintain and upkeep documents.
- Prepare and upkeep minutes of meetings, monthly statistics, payroll reports etc.
- Assist in preparation of monthly staff duty roster to ensure smooth running of 24-hour operations.
- Prepare and manage petty cash and reimbursements.
- Receive and follow-up with documentations for monetary and in-kind donations.
- Ensure all security systems are properly maintained and working in good condition.

2. Liaise with Finance and HR in ensuring timely administration support and documentation.

3. Represent Halal certified kitchen as ‘Halal Team Leader’ and to maintain records and requirements to adhere to fidelity for certification.

4. Liaise with vendors / contractors / service providers / authorities.

5. Represent the Home in all volunteer management matters and admin follow up.

6. Responsible for ensuring the overall cleanliness of the compound and ensuring that facilities are in compliance with government regulations, environmental, health and security standards.

7.Any other adhoc duties as assigned.

**Job Requirements**
- Minimum Polytechnic diploma in Business Administration or equivalent.
- Good organizational skills and meticulous in admin work.
- Possesses drive, initiative and problem-solving skills.
- Ability to develop effective working relationships with internal and external stakeholders to deliver results through collaboration, partnerships and services.
- Able to multi-task and work both as a part of the team and independently with mínimal supervision.
- Resourceful, innovative and able to adapt in a changing environment.
- Good communication skills and report-writing skills.

**Other Information**
- Location of workplace: Sembawang
- 5 days work week (no shift work required)
- Attractive annual remuneration comprising of fixed and variable bonuses

**Salary**: $2,500.00 - $3,500.00 per month

**Benefits**:

- Employee assistance programme
- Health insurance
- Parental leave

Schedule:

- Monday to Friday

Supplemental pay types:

- 13th month salary
- Performance bonus
- Yearly bonus

Work Location: In person



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