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Full-time Administrative Executive

3 weeks ago

Sembawang, Singapore Bakenet Pte Ltd Full time

The Administrative Executive plays a vital role in supporting daily operations by managing a variety of administrative tasks. Key responsibilities include generating purchase orders and invoices, maintaining organized filing systems, and coordinating with suppliers. The role also involves negotiation with vendors to ensure favorable terms and efficient procurement processes.

In addition to these tasks, the Administrative Executive collaborates closely with internal teams to ensure smooth workflows and effective communication across departments. This position is critical in maintaining operational efficiency and ensuring that goods and supplies are consistently in stock.

**JOB RESPONSIBILITIES**
- Perform procurement-related data entry and maintain accurate purchasing records in the system
- Prepare and process purchase requisitions, quotations, purchase orders, and supplier invoices
- Assist in compiling procurement and inventory reports for management review
- Support daily procurement activities, including tracking orders and monitoring delivery timelines
- Handle procurement documentation and coordinate with suppliers to ensure timely fulfillment
- Respond to internal inquiries regarding order status, delivery schedules, and vendor issues
- Maintain organized records of procurement transactions and perform filing duties
- Undertake other ad-hoc procurement or administrative assignments as required

**JOB REQUIREMENTS**
- Positive attitude, meticulous and flexible
- Team player
- Willingness to learn and takes initiative
- Minimum GCE ‘A’ Level, or equivalent qualifications. Preferably Diploma holders
- Preferably with minimum 1 year related experience
- Computer literate
- Proficient in MS Office (Excel, Word, PowerPoint)
- Bilingual (English & Mandarin)
- Salary to commensurate with experience

**Job Types**: Full-time, Permanent, Fresh graduate

Pay: $2,200.00 - $2,500.00 per month

Schedule:

- Monday to Friday

**Education**:

- Local Polytechnic Diploma (preferred)

**Experience**:

- Procurement: 1 year (preferred)

Willingness to travel:

- 100% (preferred)

Work Location: In person

Expected Start Date: 14/05/2025