Section Head

1 week ago

Singapore Summit Talent Full time

Our client, a non-for-profit organization, is looking for Section Head in Administration to lead and manage administrations, facilities and logistics management duties across multiple locations in order to ensure an effective, efficient and smooth delivery of business.
- Job Descriptions:_

**Operations**
- Lead and supervise the management of property and facilities of all locations.
- To optimize facilities to accommodate for growth and change to its office space.
- Manage and supervise the facilities maintenance support team to ensure all maintenance works are efficiently and effectively carried out.
- Supervise support staff in the facilities and logistics management functions to ensure all internal requests are carried out efficiently, promptly and cost effectively.
- Review all security systems, logistics services and facilities maintenance services and contracts adhered to governance policies.
- Assist in the planning and implementation of office systems, layout, equipment procurement; including liaising and coordinating with contractors/vendors in office renovation/relocation.
- Develop a logistics management plan to meet storage and transportation needs effectively and efficiently.

**Stakeholders**
- Manage internal and external stakeholders’ expectations effectively and efficiently.
- Undertake projects and communicate activities among vendors and project stakeholders

**Administration**
- Manage and reporting of Administration budget.
- Review and executive the implementation of policies and standard operating procedures for all facilities management functions.
- Review of routine maintenance task, schedule, performance measure and analysis.

**People Management**
- To manage a team consisting of admin, facility & logistic staffs in the development of their competencies and alignment of corporate goal.
- Lead in the management of a pool of volunteers who will be regularly engaged to support the department’s activities and functions.
- Work closely with the senior management and departmental heads to develop organizational policies and processes that will support and meet cross departmental needs and timely service delivery.

**Fleet Management**
- Ensure that all vehicles are running efficiently and are well maintained; arrange for maintenance servicing.
- Schedule for LTA inspection and renewal of road tax.
- Monitor the fleet activities and vehicle acquisition and disposal.
- Implement safety and security measures and maintain tracking software.
- Negotiate for the best fuel deal and maintain costs within budget.
- Job Requirement _
- Minimum a Diploma holder or Degree Holder in the related field.
- At least 5 years of relevant working experience.
- Good knowledge in Google/Chrome environment, Building Management, Property and Constructions will be an advantage.
- Good organisational and administration skills are essentials and the ability to prioritise the workload effectively and meet deadlines.
- Good interpersonal skills and excellent communication skills, both verbal and written.
- A good team player and able to work independently.

**Job Types**: Full-time, Permanent

Pay: $4,000.00 - $6,000.00 per month

**Benefits**:

- Health insurance

Schedule:

- Monday to Friday

Supplemental pay types:

- Performance bonus

Work Location: In person

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