Finance and Administrative Executive
2 weeks ago
**Reports to**:
Finance Manager, Executive Director & Board of Management
**DUTIES AND RESPONSIBILITY**
The incumbent reports to the Finance Manager. He / she will assist and support the Manager and Executive Director in relation to Finance and Administrative support of Down Syndrome Association (Singapore).
He / she is expected to execute range of accounting tasks aligned established accounting principles and standards,comply with the regulations.
**Job Description:
**Finance Support**
- In charge in daily accounting operations
- Oversee program fees, donation receipts, ad-hoc invoicing, and actively follow up on aging reports and fees collection.
- In charge of donation and issuance of Tax-Deductible receipt
- Process timely and accurate payments to partners, vendors, and staff claims in accordance with the Association's policies and procedures.
- Inventory management for merchandise items
- Monitor fixed asset register
- Involve in budgeting process and monitor the budget utilization
- Involve in regular reviews of financial and other policies to ensure compliance with regulations
- Involve in Grant Management and its submission
- Involve in year-end closing and year-end statutory audit and special audit for specific project/funding
**Administrative Support**
- Facilities management of the activities centre and vendor management looking after contracts and renewal
- Manage and order the supply for office stationery and pantry supplies
- Provide support during Annual General Meeting (AGM) matters
**Other**
- Attend Committee meeting and minutes taking
- Carry out and implement any other tasks / duties assigned by the supervisor
**Requirements**:
- Minimum qualification : Diploma in Accounting/Finance or other relevant disciplines.
- 3 year of relevant experience. Experience in a similar capacity in the social service sector will be advantageous.
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