Special Assistant to CEO

1 week ago


Singapore Montfort Care Full time

COMPANY DESCRIPTION

To address and meet the needs of Singapore’s ageing population, our two community outreach programmes, GoodLife and YAH, effectively engage our seniors on the ground and promote positive ageing. Through our five programmes and services, Montfort Care aspires to be a leader in social service, empowering lives and strengthening communities.

DESIGNATION : Special Assistant to CEO

RESPONSIBILITIES

Key Role Description
- Act as the point of contact between the CEO and internal/external clients
- Handle requests and queries appropriately
- Scheduling appointments, maintaining an events calendar, and sending reminders.
- Set up meeting spaces and obtain car park and security clearance for visitors
- Make travel arrangements for CEO and prepare travel itineraries
- Prepare meeting materials/venue and take minutes of meeting
- Submission of expense claims for CEO
- Support logistics (materials and equipment) and administrative functions for media events and press conferences
- Composing and preparing correspondences
- Submission of expense claims for CEO via HR System
- Work with various teams to ensure CEO reports are received on time
- Perform other duties as assigned

QUALIFICATIONS

**Key Requirements**
- Possess tertiary qualifications in any discipline
- **Bilingual **- strong command of English and Chinese, proficiency in third language an added advantage

OTHER INFORMATION

**Relevant Experience**:

- Experience in managing CEO office or the operations with entrepreneur and, business owners or;
- Experience in private banking/relationship banking or equivalent or:

- Experience in supporting media artists or:

- Experience in digital media, publicity or event management or:

- Experience in social work

**Personal Characteristics & Traits**
- Strong interest in media, public affairs and social issues
- Excellent inter-personal skills
- Energetic, fast paced, attention to details, highly resourceful
- Attention to details, eye for details
- Digitally savvy, able to use digital tols to deliver routine work, effective in co-ordination of events, media and meetings



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