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Contract Administrator

3 weeks ago

Singapore SCAN - BILT PTE LTD Full time

**Roles & Responsibilities**:
1. General Duties & Responsibilities
- Responsible for administration of contracts management, purchasing, tendering, Company's performance evaluation and other documents (physical and electronic)

2. Administration
- Assist Contracts Manager & QS in performance of responsibilities
- Maintain standardized forms, proposals (hard & soft copies)
- Develop & maintain filling system
- Maintain and update insurance for projects
- Schedule courier for outgoing document and collections of incoming
- Update and upkeep projects detail (ongoing and completed projects) for presentation purposes
- Assist to fulfil requirements of Company's quality standards pertaining to tender and contract administration
- Compile data as and when required for Director's / Contracts Manager's utilisation
- Update and upkeep project, tender and common files (ie Completion Certificate, Contract Document, Insurance, Defects Liability Period, Warranties, etc)
- Send and collect BCA upgrading form to Client for assessment
- Qualification of new sub-contractors / vendors and update Approved Sub
- Contractors' / Vendors' List

3. Contracts Management
- Maintain contract documents
- Maintain and update project's and tender's drawings
- Arrange for sub-contractors' sign off of letters of award, progress payments and final accounts
- Coordinate with Site QSes for sub-contractors' recommendations/payments
- Receive and update drawings list (tender, addendum, contract, issued / approved for construction)

4. Tendering
- Review, prepare and distribute pre-tender pre-qualification requirements
- Maintain Tender Register and assign project reference number to new tenders
- Set up files and folders in contracts server for new tenders
- Assign numbers to all incoming bid docs
- Send tender information to subcon & suppliers
- Maintain tender files until turnover to project team
- Prepare slides for Director's / Contracts Manager's presentation to Client
- Provide sub-contractors with sufficient document and information for their quotations

5. Purchasing
- Stand-in for Procurement Officer during her absence
- Verify all invoices and purchase orders on behalf of QSes
- Assist Purchasing Department where so required

6. Additional Duties
- Recommend cost reduction policies in regard to contract administration
- Suggest productive measures
- Additional duties as arranged