Administrative Assistant

1 week ago

Central Singapore Sime Darby Full time

Company:
Performance Motors Limited

COSTING
- Ensure prices, job description and parts are charged accurately into vehicle repair orders before closing.
- Validate the accuracy of costing / warranty claims submitted. (Handing over to warranty dept)
- Check supplier’s and contractor’s bills for costing and subsequent payment to DXC -Finance.
- Ensure to meet monthly budget costing in turnover target and mid-month forecast
- Ensure necessary and prompt actions are taken on vehicle repair orders (WIP - Report) with outstanding issues to avoid long aging days which will affect the KPI

WARRANTY
- Monitor All technical &Safety campaigns and other new Motorcycle warranty claims has been carried out orderly before car delivers to Customer delivery / customer.
- Ensure prompt submission of new motorcycle warranty claims
- Maintain, update filing system & sending completed R.O. for ParaDM (document imaging system) ADMINISTRATIVE
- Transcribes formats, inputs, edits, retrieves, copies and transmits & file correspondence, documents, data and graphics.
- Prepare & Compile report weekly / monthly finance Aged Debtors and follow up with DXC - account reconciliation.
- Prepared & compiled authority motorcycle ( SOC & TP) in submission of cover notes, PO details to Finance Department for e-invoicing and payment to Singapore Police Force.
- Follow up Administrative Offices, staff uniforms, stationaries, vendors ordering & request. - Update payment made on supplier invoices in the shared folder. - Keep scanned copy of all invoices & PO in the shared folder.
- Monitor and maintain office supply & ordering.

PDI & Unpacking _ COORDINATOR
- Plan & prepare PDI loading list, prepare job order for Sales request
- Work and plan closely with Workshop Foreman for productive loading.
- Assist in enquiries from the Vehicle Admin Department regarding status of PDI bikes.
- Liaise with workshop foreman before/after vehicles ready and deliver. 1.Technician - Follow up on vehicle process status 2. IU & accessories - Follow up on IU & accessories installation process status. 3. Vehicle admin - Follow up on delivery deadline & update vehicle status - Request PO from Vehicle Admin for internal work or Demo bikes servicing & etc.
- Add-hoc assignment or special projects.
- Liaise with CSA on extra work to be done. If approved, enter the flat rates and the specification of such work in the repair order.
- Any assignment by the Manager / Executive

**Requirements**:

- Minimum GCE "O" levels
- Minimum 3 years of administrative experience
- Proficient in Microsoft Office
- Team player

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