Contract Management Administrator

2 weeks ago

Singapore TALENTO MELD PTE. LTD. Full time

Role **:Contract Management Administrator**

Working Hours **:Office Hours**

Location **:Ang Mo Kio**

Type of Role **:Contract 12 months (Conversion to Permanent)**

Remuneration **:$6,000**
- **

**Role Summary**:

- The Contract Management Administrator is responsible for overseeing all contract-related activities throughout the contract lifecycle. This includes both pre-award and post-award responsibilities, with a focus on ensuring compliance, timely execution, and effective management of contractual obligations.**Key Responsibilities**:

- Monitor and maintain contract awards, ensuring alignment with agreed terms and project milestones.
- Track contract expiry dates and project completion status to support timely renewals, tech refreshes, or terminations.
- Ensure all contractual changes are supported by appropriate documentation and approvals.
- Provide regular reports on contracts approaching expiry, including recommended follow-up actions.
- Monitor budget utilization and expenditure for all awarded contracts.
- Conduct periodic reviews of the contractual service performance and contract adherence.
- Confirm all contractual obligations are fulfilled and accepted prior to contract closure.
- Perform onboarding for 3rd party vendors, including debrief of roles and responsibilities.
- May be required to develop and maintain an annual calendar of contractual deliverables and tracking their completion status.
- Any other tasks as assigned by the team lead.

**Contract Change Management**:

- Manage contract amendments, ensuring all changes are properly approved and documented.
- Review and assess proposed changes to contractual specifications and ensure alignment with project requirements.
- Evaluate project documentation to identify and rectify any gaps before processing milestone claims.
- Respond to queries and provide clarifications on contractual terms and conditions.

**Liquidated Damages (LD) Management**:

- Act as the point of contact for processing accepted LDs, including:

- Issuance and completion of compensation forms
- Preparation of briefing materials for senior leadership (if applicable)
- Coordination with Project Office, backend administration, and Customer on LD payout and status (if applicable)

**Reporting and Continuous Improvement**:

- Produce regular reports on contractual activities (e.g., budget utilization, deliverables status), in line with tender specifications.

**Requirements**:

- Minimum of **3 years**of **Contractual Agreements, Tender, Procurement Processes.**:

- Diploma Holder preferred in an Accounts/Finance background.
- Intermediate proficiency in Microsoft Office 365.
- Strong verbal and written communication skills.
- Ability to analyze complex problems and develop effective solutions.
- Proficient in written and spoken English.

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