Manager (Faculty Admin), School of Computing and Information Systems
1 week ago
**COMPANY DESCRIPTION**
Singapore Management University is a place where high-level professionalism blends together with a healthy informality. The 'family-like' atmosphere among the SMU community fosters a culture where employees work, plan, organise and play together building a strong collegiality and morale within the university.
Our commitment to attract and retain talent is ongoing. We offer attractive benefits and welfare, competitive compensation packages, and generous professional development opportunities all to meet the work-life needs of our staff. No wonder, then, that SMU continues to be given numerous awards and recognition for its human resource excellence.
**RESPONSIBILITIES**
- Faculty recruitment and faculty administration- Lead and coordinate annual SCIS faculty research mapping exercise.
- Organise and manage the SCIS faculty research workshops.
- Manage faculty recruitment process, from advertising at appropriate job boards to new faculty start work.
- Lead new faculty orientation and manage faculty orientation materials.
- Manage faculty recruitment reporting.
- Plan, coordinate and support Dean in the bi-annual faculty meetings.
- Support SCIS faculty-led conferences and workshops as required.
- Faculty reviews- Advise and guide faculty on CV updating for annual reviews.
- Manage the review submission process to ensure all required documents submitted by faculty are accurate, complete and uploaded in time for reviews with Dean.
- Manage faculty course evaluations according to the reviews' requirements.
- Faculty travel and claims- Lead and advise faculty on SAP Concur travel requests and claims submission.
- Plan, manage and review faculty conference travel budget.
- Ensure travel claims are in compliance with SMU and SCIS travel policies.
- Guide and advise colleagues on managing travel requests and claims.
- Visiting faculty/visitors- Supervise colleague managing the visiting faculty/visitor function to ensure compliance with SMU and SCIS travel policies and guidelines.
- Plan, manage and review visitor budget.
- Manage visiting faculty/visitors reporting.
- Other administrative support- Oversee and manage the room planning and allocation for faculty and visitors.
- Regular reporting and plan projection of space requirements.
- Work closely with SMU and SCIS colleagues on SCIS2 office maintenance matters.
- Any other duties as assigned.
**QUALIFICATIONS**
- Degree with at least 5 years of work experience of work experience, preferably in the education industry.
- Analytical and meticulous with an eye for details.
- A strong team player who is also resourceful and is able to work independently.
- Able to multi-task and work under pressure.
- Possess strong interpersonal and communication skills (good verbal and written communication skills).
- Strong planning and organisational skills.
**OTHER INFORMATION**
LI-JN2
-
Manager, School of Computing and Information Systems
13 hours ago
Singapore Singapore Management University Full timeCOMPANY DESCRIPTION Singapore Management University is a place where high-level professionalism blends together with a healthy informality. The 'family-like' atmosphere among the SMU community fosters a culture where employees work, plan, organise and play together - building a strong collegiality and morale within the university. Our commitment to attract...
-
Singapore School of Computing Full time**Posting Start Date**:27/02/2025 - Manage academic-related events for graduate students, as well as programme outreach, publicity, orientation and adhoc student events. - Provide support in the administration of postgraduate degree programmes and initiatives including admissions, student academic matters, curriculum administration, course registration...
-
Singapore HYPERSCAL SOLUTIONS PTE. LTD. Full time**COMPANY DESCRIPTION** Singapore Management University is a place where high-level professionalism blends together with a healthy informality. The 'family-like' atmosphere among the SMU community fosters a culture where employees work, plan, organise and play together - building a strong collegiality and morale within the university. Our commitment to...
-
Singapore Singapore Management University Full timeOverview Assistant Manager, School of Computing and Information Systems at Singapore Management University Join to apply for the Assistant Manager, School of Computing and Information Systems role at Singapore Management University . 6 days ago Be among the first 25 applicants. Responsibilities Student Admissions Handle student admissions, including...
-
Singapore School of Computing Full time**Posting Start Date**:29/04/2025 - Organize professors’ calendars, booking of rooms, scheduling of meetings. - Organize travel arrangements and processing of claims. - Prepare minutes of meetings, presentation materials and reports. - Procurement of goods. Ensure that goods are delivered to the respective research labs and process payments. Monitor fixed...
-
Singapore Singapore Management University Full timeOverview Assistant Manager, School of Computing and Information Systems at Singapore Management University Join to apply for the Assistant Manager, School of Computing and Information Systems role at Singapore Management University . 6 days ago Be among the first 25 applicants. Responsibilities Student Admissions Handle student admissions, including...
-
Singapore School of Computing Full time**Posting Start Date**:28/01/2025 - Scan and implement required enhancements before and after security audits. - Develop and deploy the answer grouping feature for rubrics and annotations. - Lead UI/UX improvements across various features, enhancing usability and user satisfaction. - Contribute to the migration of legacy systems to modern technologies (e.g....
-
Singapore School of Computing Full time**Posting Start Date**:27/01/2025 Job PurposeThe AI Centre for Educational Technologies (AICET) is a research centre that is focused on developing technologies to improve learning. AICET collaborates with the Ministry of Education, Singapore and the National University of Singapore on various projects to build systems that provide immediate personalised...
-
Singapore School of Computing Full time**Posting Start Date**:03/03/2025 - Act as the primary liaison in the preparation and submission of project proposals, agreements, budget plans and reports. - Administer research project accounts and reconcile accounts statements. - Monitor the research project funds utilization and provide periodic updates. - Coordinate with grantors, track the receipt of...
-
Singapore School of Computing Full time**Posting Start Date**:27/02/2025 Job PurposeThe Audio-Visual Technologist ("AV Technologist") is part of the SoC AV team to provide AV-related services to SoC users in all SoC premises such as AS6, COM1, COM2, COM3, and i3 level 3. At times, they are also required to provide AV-related services beyond SoC premises for SoC users. - To provide AV-related...
