Office Manager and People Administrator

4 days ago

Singapore Janio Technologies Ltd Full time

**ABOUT JANIO**

Janio is a cross-border logistics platform that provides an integrated end-to-end logistics solution to merchants across Southeast Asia (SEA). At our core we operate as a smart logistics solutions provider, serving merchants and logistics partners and connecting industry players across the globe.

Through Janio, we strive to create a truly integrated network that brings together every key player to become the backbone supporting SEA’s growing e-commerce ecosystem. Looking ahead, our platform would look to incorporate elements of AI and machine learning to provide a suite of smart solutions for real-time tracking, route optimization, warehouse management and dynamic forecasting to truly become a data-intelligent platform.

**THE OPPORTUNITY**

Gearing up for the next growth stage, Janio is looking for an Office Manager and People Administrator who will be responsible for the day-to-day office management and HR administration. to ensure the smooth running of our offices. This person will provide administrative support to our People Team.

**OFFICE MANAGEMENT DUTIES**:

- Oversee General office operations across all offices in the countries we operate
- Create and maintain a positive and pleasant working environment
- Provide high quality and sustainable administrative support to all employees
- Welcome and coordinate arrival of visitors
- Develop and implement office administrative systems/procedures
- Carry out administrative activities and coordinate office administrative procedures
- Manage the front office operations including ordering all office supplies, pantry supplies and running errands
- Coordinate meetings, seminars, special projects, and all company events
- Maintain an adequate stock of office supplies
- Book flight tickets for staff travelling to other locations, and purchase travel insurance accordingly
- Record and process invoices, receipts, and payment processing
- Support IT stock and equipment management
- Google drive administration

**PEOPLE ADMINISTRATOR DUTIES**:

- Organize and coordinate engagement and team programs (teambuilding, parties, training, etc.) - this is essential in line with keeping our employees highly engaged and motivated
- Assist the People team with the administration of people processes (Recruitment, Benefits, Onboarding, Learning and Development, Engagement, Administration)
- Coordinate onboarding/offboarding of new employees
- Support recruitment team for some roles
- This list is not exhaustive and can evolve according to the priorities of the People Team_

**THE TEAM**

You’ll join a team where everyone is striving for constant innovation and improvement. We are an incredibly driven and supportive team. We are passionate about what we are doing and obsessed with high performance. We have a strong commitment to make Janio a great place to work at and grow with.

**THE REQUIREMENTS**
- Fresh diploma or degree holders may apply
- Must be fluent in English, any other language is a plus
- Excellent attention to detail and organizational skills
- Proactive and autonomous
- Microsoft Office with a focus on Word, Power Point and Excel. Experience working with G-suite (Google drive and systems) is a plus.
- Exceptional communication skills and able to engage people of all levels, both externally and internally

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