Administrator

3 days ago

Singapore THE TALENT PEOPLE PTE. LTD. Full time $40,000 - $60,000 per year

The Talent People x JSIT-PE

The Talent People is proud to partner with JSIT-PE, a government initiative aimed at strengthening Singapore's Precision Engineering sector by addressing manpower challenges and fostering industry growth.

By applying for our job opportunities, you're joining a strategic effort to enhance Singapore's Precision Engineering landscape.

Job Description

A Semi-Conductor Testing Equipment Manufacturer is seeking an Administrator to join their team.

Key Responsibilities:

  • General Administrative Support: Provide daily administrative assistance to the management team, departments, and employees, including answering phones, handling emails, and scheduling meetings.
  • Office Management: Oversee the smooth operation of the office, including managing office supplies, equipment, and ensuring a comfortable working environment.
  • Document Management: Organize and maintain important company documents, including contracts, reports, correspondence, and files, ensuring they are easily accessible and properly archived.
  • Scheduling & Coordination: Manage appointments, travel arrangements, and event coordination for senior management and employees, ensuring all logistics are in place.
  • Correspondence & Communication: Draft and send professional emails, letters, and memos to clients, suppliers, and other external stakeholders. Ensure clear communication between departments.
  • Support Project Teams: Assist with project-related tasks, including documentation, reporting, and coordination between teams to ensure deadlines and deliverables are met.
  • Expense Management: Assist in tracking office-related expenses and assist with budget management to ensure cost-efficiency.
  • Database Management: Maintain and update internal databases and records, ensuring accuracy and timely updates for all stakeholders.
  • Health and Safety Compliance: Ensure that the office environment adheres to health, safety, and legal regulations.
  • Ad-hoc Support: Provide support to various departments, including HR, finance, and operations, as needed for special projects or tasks.

Job Requirements:

  • Education: Diploma or Degree in Business Administration, Management, or a related field.
  • Experience: Minimum of 2 years of experience in an administrative or office management role, preferably in a technology or manufacturing company.
  • Skills: Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Experience with office management software and tools (e.g., ERP, Google Workspace) is a plus.
- Organizational Skills: Excellent organizational and time-management skills, with the ability to prioritize tasks and manage multiple responsibilities simultaneously.
- Communication Skills: Strong written and verbal communication skills. Ability to interact effectively with all levels of staff, clients, and external stakeholders.
- Attention to Detail: High level of accuracy and attention to detail in administrative tasks and documentation.
- Team Player: Strong collaborative skills with a proactive, positive attitude. Ability to work well within a team and independently.
- Problem-Solving: Ability to address challenges quickly and find practical solutions while maintaining smooth operations.
- Adaptability: Comfortable working in a fast-paced environment and able to manage changing priorities.

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