Office Administrative Assistant

2 weeks ago

Singapore JSR CONSTRUCTION PTE. LTD. Full time

**Responsibilities**:
**Frontline**:

- Support the receptionist duties when needed.
- Assist frontline reception duties including greeting and welcoming guests, guiding them to take their temperature and take down their particulars and directing them to the appropriate person, and providing hospitality e.g. providing tea/coffee/water.
- Handling of courier/postal matters.
- Support Covid-19 Safe Management Measures.
- Follow up and update staffs’ ART status and record in the system.
- Ensuring the telephone and contact lists are maintained up to date.
- Data entry and ensuring that all transactions are entered correctly and accurately.
- Assist to source and ordering supplies for reception, pantry, stationeries, and cleaning items.
- To manage the corporate pantry and office stationery supplies replenishment.
- Handles site administration, coordination, and office support activities.
- Managing the meeting room booking and ensuring they are kept tidy and clean at all times.
- Assist in Office events e.g CNY/ Mid-Autumn/ Xmas/Staff Birthday cakes etc.
- Any similar ad-hoc duties that are assigned.

**Office Administration Support**:

- Carries out administrative duties such as filing, typing, copying, binding, scanning, etc.
- Develop and maintain a filing system.
- Submit and staff petty cash expense/ reimbursement record.
- Cover the reception desk when required.
- Handle sensitive information in a confidential manner
- Maintain the office condition and arrange necessary repairs.
- Coordinating with various vendors on office facilities for repair and maintenance issues.
- Provide support and/or coordination for company event(s) and project(s), i.e. safe management initiative, etc.
- Provide administrative support to the HR and Admin departments.
- Any other ad-hoc related task which may be assigned.

**HR and Project Admin Support**:

- Assist HR Manager in onboarding and off-boarding for employees.
- Issuance and distribution of employee access card, Company uniform, and Personal Protection Equipments (PPE) for new joiners.
- Assist to monitor and track contract renewals and confirmation appraisals.
- Maintain and ensure proper documentation of employee database and personnel files.
- Source and send employees for regular training to meet job requirements.
- Assisting in compliance with government regulations including but not limited to Covid-19 Safe Management Measures.
- Support any other HR & Projects-related administrative duties.

**Job Requirements**:

- Minimum Diploma in any field or ‘O’ Level with 2 years of related experience.
- Strong organizational skills and the ability to maintain detailed records.
- Proficient in Microsoft Office.
- Able to work independently with minimum supervision.
- Highly-motivated team player with excellent analytical, interpersonal, and communication skills.
- Meticulous, organized, and able to work independently.
- Positive attitude and willingness to learn.
- Ability to multi-task, work under pressure, meet deadlines, and thrive in a fast-paced work environment.
- Good command of verbal and written communication skills.
- Ability to use discretion and keep sensitive financial-related information confidential.

**Others**:

- Working Days: Monday to Friday; Alternate Saturdays.
- Working Hrs: 9:00am to 6:00pm; 9:00am to 1:00pm.
- Transport will be provided on most days.
- Working Location: Tuas

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