Personal Administrative Excutive

1 week ago

Singapore REVENT WORLD PTE. LTD. Full time

As an Personal administrative excutive, your job description typically includes a range of administrative and clerical tasks to support the smooth functioning of an organization or department. Here's a sample job description for an administrative assistant:
Position: Administrative Excutive (Chinese proficiency)

**Job Description**:

- Provide general administrative and clerical support to the team, department, or organization.
- Answer and direct phone calls, take messages, and handle correspondence.
- Manage and maintain electronic and paper records, files, and documents.
- Organize and schedule meetings, appointments, and events.
- Coordinate travel arrangements, including booking flights, accommodations, and transportation.
- Prepare and distribute memos, letters, reports, and presentations.
- Assist in the preparation of financial documents, invoices, and expense reports.
- Handle confidential and sensitive information with discretion and professionalism.
- Greet and assist visitors, clients, and employees in a friendly and professional manner.
- Monitor and maintain office supplies, equipment, and inventory.
- Assist with basic bookkeeping and record-keeping tasks.
- Perform data entry and database management as required.
- Collaborate with other team members and departments to ensure effective communication and coordination.
- Provide administrative support to senior executives as needed.

Qualifications:

- High school diploma or equivalent; additional education or certification in office administration is a plus.
- Proven experience as an administrative assistant or in a similar role.
- Proficient in using office software such as Microsoft Office (Word, Excel, PowerPoint, Outlook).
- Strong communication skills, both written and verbal.
- Excellent organizational and time management skills.
- Attention to detail and accuracy in handling tasks and data.
- Ability to multitask and prioritize tasks effectively.
- Problem-solving and decision-making abilities.
- Discretion and professionalism when dealing with confidential information.
- Strong interpersonal skills and the ability to work well within a team.

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